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Apology Letter For Out Of Stock Item

An apology letter is written when a mistake is done by a person. We all do mistakes at some point of time in our life and later realize our mistakes. Now to ask for sorry of forgiveness there are many ways. But of the many writing an apology letter sit her best and the easies. Apology letters are usually brief and are written by the person who has committed the mistake. These letters can indeed have a great impact and the other person forgives the mistake just by reading the letter.

  • Mention the reason for the apology properly
  • Do not make spelling and grammar errors
  • Justify the reason well so that the other person gets convinced
  • Write the letter in a polite tone
  • Promise to not follow the same mistake in the near future

Apology Letter For Out of Stock Item Template

Use our free Apology Letter For Out of Stock Item to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,
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Date: _____ (Date on Which Letter is Written)

To,
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Subject: Apology letter for out of stock item

Dear _____(Sir or Madam),

I _____________(What is your name and designation?) hereby inform you that the goods for which you placed an order on ____________(What is the date of the order?) are out of stock. You placed an order of _____________(What is the number/amount?)_________(What is the name if the product/item?) and you already paid an advance of ____________(What is the amount of advance money?). However, currently we are unable to deliver the ___________(What is the number/amount?)____________(What is the name of the product/item?) to you because of limited stock items in our inventory. I have checked all our inventories but the stock is not available anywhere.

We are assuming the stock will be there by ________________(What is the date that the stock is expected?) and any way your order is a the first in our waiting list. So by __________(What is the expected date of delivery?) we will surely clear your order. I apologize on behalf of my company for the inconvenience caused to you because of us. Hope you will understand our situation and kindly cooperate with us.

Thanking You

Yours truly,

Name and Signature

Download Template (Doc and PDF)

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Apology Letter For Out of Stock Item Sample, Email and Example/Format

Sample

From,
__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,
__________
__________
__________
__________

Subject: Apology letter for out of stock item

Dear Sir,

I the manager of XVZ departmental story am writing this letter to apologize for not delivering 200 bottles of cold drink that had been ordered by you two days back. At the time of order placement you had paid the total amount and it is then yesterday we realize that we just have 150 bottles of cold drink i.e. 50 bottles less.

I know it is our mistake and we should have checked it well before taking the order. Now, that we will be able to send you just 150 bottles till the nest stock comes, I promise to return the remaining money to you. I understand it will cause a lot of problems and hence apologize from heart for the same. I also ensure that such mistakes will not be committed by me or any of our staff in the near future.

Kindly accept our deepest apologies.

Thanking You

Yours truly,

Name and Signature

Email Format

Mr. James A. Fabian

General Manager-Unicorn Associates Pvt. Ltd

4298 Berry Street

Colorado Springs, CO 80915

07 September, 2010

Subject: APOLOGY LETTER FOR OUT OF STOCK ITEM

Dear, Mr. James

I Mr. Steven E. Hood-Customer Relation Manager of Sky hope Marketing and Selling Pvt. Ltd hereby inform you that the goods are out of stock for which you have made the order on 5th of September, 2010. On this date you have place the order with us number 782 for 10,000 Bislleri Bottles and you have already paid the advance of Rupees 50,000. But currently we are unable to provide you the delivery of 10,000 bottles because out limited stock items in our inventory. I have checked with all our inventories but the stock is not available anywhere. We are assuming the stock will be there till 15th of September, 2010 and any which way your order is at the top of our waiting list. So by 15th September, 2010 we will for sure clear your order. I apologies on behalf of my company for the inconveniences caused to you because of us. Hope you will understand our situation and kindly cooperate with us.

Yours truly,

Mr. Steven E. Hood

Customer Relation Manager- Sky Hope Marketing and Selling Pvt. Ltd

2665 Jacobs Street

Pittsburgh, PA 15222

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