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Letter to Cancel an Order

A cancellation letter is basically a form of communication to inform a service provider, institution or a company that the writer is dissatisfied with membership or company and would like to discontinue it or cancel an order for products or services. It should contain the details necessary like the name and other order specific details.

  • Provide all the necessary details – Provide all the details about why you are canceling, complaints and order details.
  • Clearly mention the reason – Be very specific and explaining why you are canceling with necessary details.
  • Avoid giving wrong information – Provide information to the reader only if it is correct and authentic. Never lie or provide wrong information to convince readers.

Letter to Cancel an Order Template

Use our free Letter to Cancel an Order to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

Receiver’s Name

Receiver’s Address

Date:________

Subject: ____________[Mention the subject}

Dear Ms/Mr [Mention the name of recipient]

This is reference to the order of kitchen items which I ordered through your sales person with the order number_______[Mention the order number]. Please cancel the order as my husband has already purchased them from your store and I was unaware of it until very recently.

The list of order is

Jug -1

Vessel – 2

Dinner Set -3

Glass bowl -2

Please cancel the order and as per the policy I am aware that if the order is canceled on the same day full charges are refunded. I am extremely sorry for the inconvenience caused.

Thanking you,

Sincerely,

Your Name

Your Address

Download Template (Doc and PDF)

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Letter to Cancel an Order Sample, Email and Example/Format

Sample

Mr. Ram Charan

Shipment Manager,

Gex Books Pvt. Ltd,

Chennai, India 600003

Subject: Cancellation of order

Dear Mr. Ram,

I am writing to you to inform that I would like to cancel the order of 13 physics text books which was ordered earlier this week. The order number is 2144v. The school has decided to provide books by themselves and hence I won’t be needing them.

Please send the refund amount by cheque to the address mentioned below. I am extremely sorry for all the trouble and inconvenience I have caused.

Thanking you,

Sincerely,

Badsha Ahmed

9 Cooks avenue,

Bangalore – 13, India

Email Format

Jug -1

Vessel-2

Dinner set-1

Glass cookware-2

Please cancel the order and as per the policy I am aware if the order is canceled the same day the charges are refunded.

I am sorry for the inconvenience caused.

Sincerely,

Your Name.

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