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Tenant Complaint Letter

A tenant complaint letter is written by a tenant to the owner requesting him/her to solve a problem in hand. The problem could be continuing for long despite repeated reminders or the owner could have avoided taking any action. This letter usually follows verbal reminders and is used as a last attempt to coerce the owner into working towards ending the problem faced by the tenant.

  • Start by mentioning that you want the owner’s assistance to rid a problem in hand.
  • Briefly explain your grievance.
  • Mention that despite earlier reminders, the problem persists. Mention date/time of its recurrence and hardship you faced this time.
  • End by requesting owner to rid the problem. Suggest ways and means if possible.

Tenant Complaint Letter Template

Use our free Tenant Complaint Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

__________ (your name)


__________ (your address)


__________ (name of recipient)

__________ (address)



Date __________ (date of writing letter)

Dear Sir/Madam,

I am writing this letter as a last means of requesting you to resolve my problem in hand …(briefly explain your problem)

Despite repeated reminders there has been no change in the situation. Due to a similar incidence on…..(mention date and time of incidence if possible)…..(mention about the hardship you faced due to its recurrence)

… I would be grateful if you could …(suggest how the owner can rid the problem) Please do the needful and oblige.

Thanking You

__________ (your name)

Download Template (Doc and PDF)

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Tenant Complaint Letter Sample, Email and Example/Format


Stella James

346, First floor


Palm Street



Jake Jonathan



Palm Street



Dear Mr. Jonathan,

I am writing this letter as a last means of requesting you to resolve my problem in hand more so because you tour very often and I rarely get to meet you.

I have mentioned many times earlier on that your son plays music in very loud volume while partying with his friends in your residence which is disturbing and troublesome since I have an aged and ailing mother in my care.

Despite telling him repeatedly, there has been no change in his attitude. During a similar party yesterday, the music continued till 2 a.m and my mother had to be rushed to the hospital due to sudden rise in her blood-pressure since she could not sleep. It was tough to handle the situation alone since her condition deteriorated rapidly.

While I appreciate his need to enjoy with his friends, I would be grateful if you could advice him not to play the music too loud after 10.30 p.m when it is time for my mother to rest. Please do the needful and oblige.

Thanking You

Stella James

Email Format


Your name,

Name of the organization,

Your Address

City, State zip.


Recipients Name

Recipients address

City, State zip.

Dear Sir,

This is in reference to the problem we are facing everyday because of the loud music from your house. My children are both studying in higher secondary school and the music from your house is disturbing them in their studies.

I can understand that for once in a while partying and having such music is okay but now it had become a regular affair and has became a cause of disturbance. I understand that everyone has the right to enjoy but the volume of the television is there from morning to evening and the loud music is very disturbing. Please take care of it as volume is distracting us from work and children get distracted from the studies. I am sure you will understand how important is the class X and XII exams. My mother is very old and is a heart patient who is bed ridden and needs good sleep at night. But the loud noise from your flat she is not sleeping well and her health is getting affected.

I have been trying to meet you and discuss this but I was told that you were away on a business tour.

Hope you understand our problem and reduce the volume so that we can stay in a Friendlier manner.


Your Name.

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