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Effective Leave Application Letter

An effective leave application letter is that which has the ability to convince the employer and get the leave application processed immediately. An effective leave application should clearly state the reason behind the leave and also mention the time period pertaining to your absence. By doing so, you care creating an expression of professionalism in the eyes of the concerned person.

  • Firstly it is essential to state the reason behind your leave and specify the dates on which you will be absent from office
  • Tone of the letter should be polite.
  • Content and wordings of the letter should be formal.
  • You must provide an alternate contact number for contacting you in emergency
  • Supporting documents should be enclosed with the letter
  • You need to make sure that there should not be any punctuation mistakes in the letter.

Effective Leave Application Letter Template

Use our free Effective Leave Application Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear _______________,

This is to bring to your kind attention that me and my family are going on a vacation to ________ for __________ days.  Therefore, I would like to request you to grant me leaves from _________ to ___________.

In my absence, my responsibilities will be taken care by my team member ____________, who I am sure can manage things effectively and if needed, I am always available on my phone to help him/her.

I will be very grateful to you if you consider my request and process my leave application at the earliest. I will resume my duties on ________.

Thanking you,

Yours sincerely’




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Effective Leave Application Letter Sample, Email and Example/Format



Jennifer Varghese
Accounts Manager
IT Technologies Ltd.

Date (Date on which letter is written)

Mr. Michel John
Personnel Manager
IT Technologies Ltd.

Sub: Leave application

Dear Mr. John,

I would like to bring to your kind attention that I would not be present in office for three days as I am going out with my family on a vacation after a long time. My children are very much excited for the same. I am writing this letter to officially inform you that I would like to take leaves from 3rd September to 6th September for the vacations.

I have already finished my data processing job and submitted the ledger file to our Team Leader. You can contact me anytime on my phone, if needed.

I hope you will consider my request and process the leave application at the earliest. I will resume my duties from 7th September onwards.

Thanking you

Yours sincerely’


Jennifer Varghese


Email Format

Leave application letter should be most effective so that when your employer takes a look at it, he should convince immediately and process your leave application. To write an effective leave letter, you must know some basic details to be covered in the letter. Take a look at the sample effective leave application letter shown below in order to know the basics of effective leave application letter.

Dear Simon Charlie,

I am writing this letter to inform you that I may not be able to attend office for three days from 15th May to 17th May 2002. My leave period can extend depending on the success of my work and completion of registration of one new land deal in the sub-urbs. If my legal registration work gets over in two days, I will be back to office in two days.

In case of any changes in the schedule, I will inform you as soon as possible. I have handed one of the important projects that I was working with to my colleague and he will finalize it in two days. after my return to office, I assure that I will complete the pending works within time.

I thank you for considering my leave request and processing it soon.

Thanking you,

Yours Sincerely,

Mark Toeman
Jason O. Rodgers


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