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Request for Volunteers

Volunteers are people who wish to contribute their time, effort and sometimes money for a cause and do not expect any monetary gains in return. Volunteers are required especially in cases of providing relief or for empowering the poor and needy or similar community based help. In many cases Government and non-government organisations write letters to request for volunteers to different organisations in order to have enough manpower and funds to successfully conduct a planned event.

  • The letter should be addressed to the correct person in charge e.g. HR heads in big firms.
  • Should have a clear aim or subject.
  • Introduce your organisation and state its mandate for conducting such events.
  • Be specific with your need and the goals that you are expecting to achieve from this act of volunteer participation.
  • Close the letter with sincere thanks and appreciation of the organisation from which you are seeking volunteers.


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Request for Volunteers Sample, Email and Example/Format




Date: _____ (Date on Which Letter is Written)



Subject:  Request for Volunteers for Blood Donation Camp

Dear Sir,

It’s a great pleasure to introduce ourselves as Healthy World, an NGO working to provide good and free medical treatment to the poor and needy. We have our branches all over the world and have been certified as a volunteer organisation by World Health Organisation.

In pursuance of our goals and to celebrate world blood donation day we are conducting a blood donation camp at XYZ location which is very near to your company’s office location on 01 Oct 2013. We would request if you could motivate and mobilize employees from your company to donate blood and help us in this noble cause. Proper blood donation receipt from the blood bank will be issued to each donor.


We look forward for your cooperaton in this noble cause. Our team representative will meet you with further details.


Thanking You,


Yours truly,


Name and Signature


Email Format

This is a letter of request to an organization to supply volunteers for a charitable event, so that the event will be successful. The event theme and objective are stated for clarity of requirements of request, although this is not the first request for volunteers from the organization.

Dear Mr. Hernandez,

It is the pleasure of Kind Hearts Foundation to have had your volunteers in assisting us on our previous undertakings. I am writing to make another request for volunteers from your esteemed organization once more, as Kind Hearts has undertaken another charitable project called Feed One Clothe One.

This initiative requires sufficient manpower in its food and clothing distribution, where every volunteer should contribute 3-4 hours per week at the distribution center. This project will last 3 months starting from May 2009.

Kind Hearts would be most grateful if your students and staff will respond to this request quickly to assist in this charitable project. We look forward to your prompt affirmative response.

Thank you.

Yours Sincerely,

Spencer Willis
Project Coordinator


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