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Sample Termination Letter

A termination letter may be written for various purposes such as terminating an employee because of his/her poor performance or bad behavior. The termination letter is letter is written in order to inform the employee that his/her job has ben taken away and the company is not at all happy with his/her work. The letter will contain the reason for which the employee is being terminated and a date is also given to the employee after which he/she is not allowed in work. The letter must be written in a very formal language and in a serious tone.

  • The termination letter must contain all the necessary information and reasons for which the employee is being terminated from the job.
  • The termination letter must contain a date from which the termination process will be under effect.
  • The letter must be written in a very serious one because it is a very formal letter.
  • The letter must contain a closing paragraph which would clearly state that the employee is being terminated from the job and his/her presence is not required in the job.

Sample Termination Letter Template

Use our free Sample Termination Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

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__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
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__________

Subject: Sample termination Letter

Dear _____ (name of the receiver)

We would like to inform you via this letter that the company has found you inappropriate for the post of ______ (post of the employee who is being terminated).

The company has noticed that you are not at all _____ (reasons for terminating the employee) for the job and that is why has we request you to leave the job by ____ (time within which the employee must leave the job).

The company would clear all your debts and we are requesting you to leave the job within the mentioned date.

 

Thanking You,
Yours Truly
Name and Signature

 

Download Template (Doc and PDF)

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Sample Termination Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Sample termination letter for terminating an employee

Dear Mr. / Mrs.

We are very much sorry to inform you that your performance was not up to the mark and the company has decided to terminate you from the job. The company has noticed that you are not dedicated to the job and also there is no improvement in your performance.

The company has decided to terminate you and you must leave the job within 10th October 2013. We thank you for your service to the company but now we cannot afford to keep you in this job.

We hope that you would leave the job within the above mentioned job and we would clear all your debts that you had with our company.

 

Thanking You,
Yours Truly
Name and Signature

 

Email Format

Mr. Raj Kumar, Manager Marketing of Mahendra Satyam Limited does not care about his works prospects due to which company’s sales figures are badly affected. Regarding his performance, Company’s administration has warned him vide their letter dated 15-7-2010 and advised him to improve his performance. Inspite of the written and several oral advises Mr. Kumar did not improved his performance, due to which Management of Company has decided to terminate his services and direct the administration to issue a termination letter to Mr. Kumar.

Dear Mr. Kumar,

Sub: Termination of Services.

Ref:  Our Letter No 1/Performance/2 dt 15-07-2010

Reference is invited to our letter cited above wherein you were advised to give more attention to your duties and improve your performances.

It has been noted that despite our written advice and various oral warnings, you did not show any improvement in your performance. No improvement has been seen in the company’s sales figures during the past two months.

Therefore, this is regretfully informed that the management of Company has decided to terminate your service with immediate effect.

Wishing you best of luck for your future endeavors.

Yours sincerely,

Lekh Raj.

 

Copy to:- Accounts Dept

 

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