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Termination Letter – Termination Letter for Non-Performance

The pillars of success of an organization stand upon the base of the dedication and hard work of its employees. Sometimes the progress of the organization gets hampered to a great deal by the constant depleting performing abilities of any employee. In these circumstances, the governing body of the organization needs to terminate the employee’s service with them for the greater good. However one may face great difficulty in writing a letter to convey the termination message to the employee.

  • The language of the letter should be strictly formal.
  • The reason of termination should be mentioned in the letter.
  • No abusive or harsh words should be included so as to refrain from hurting the feelings of the employee.
  • An amiable and calm attitude should be maintained while writing the letter.
  • The letter should be concluded with some positive words to make things easy for the employee.
  • The date of termination should be mentioned.

Termination Letter for Non-Performance Template

Use our free Termination Letter – Termination Letter for Non-Performance to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

_______________
_______________
_______________

Date: _______________ (date on which the letter is written)

To,

_______________
_______________
_______________

Sub: Termination of service with the company on disciplinary grounds.

Dear Mr. _____________ (name of the employee),

We regretfully notify you that after a series of serious discussions, we have come to the conclusion that the company demands the termination of your services due to the constant lack of performance shown by you for a long time.

You have shown utter indifference towards the cause of the company for a prolonged period of time. We have been constantly monitoring your actions and we found no trace of the slightest improvement in your performance. Thus keeping the company`s losses incurred due to your lack of performance recently, we have decided to terminate your services with this company with effect from ___________________ (date of termination).

Thanking you,

 

Name and Signature

 

Download Template (Doc and PDF)

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Termination Letter for Non-Performance Sample, Email and Example/Format

Sample

From,

_______________
_______________
_______________

Date: _______________ (date on which the letter is written)

To,

_______________
_______________
_______________

Sub: Termination of service with the company on disciplinary grounds.

Dear Mr. ABC,

We regretfully notify you that after a series of serious discussions, we have come to the conclusion that the company demands the termination of your services due to the constant lack of performance shown by you for a long time.

You have shown utter indifference towards the cause of the company for a prolonged period of time. We have been constantly monitoring your actions and we found no trace of the slightest improvement in your performance. Thus keeping the company`s losses incurred due to your lack of performance recently, we have decided to terminate your services with this company with effect from next week.

Thanking you,

 

 

Name and Signature

 

Email Format

 A termination letter for non-performance is sent to the person who is being terminated from duty due to poor performance in the company. Such letters are strict and explain the cause for the termination. However, while writing this letter you should not use wrong words, which can hurt the feelings of other person, so draft this letter with extra care. The below letter will give you a clear idea of how to frame such a letter.

Mr. Swinger,

We are regretful to notify you that your services have been terminated from this company due to your poor performance. It’s the committee’s decision to terminate employees whose performance is poor for the precedent 6 months and the listed chart involves your name in it.

Your performance shows no improvement for the past 8 months and there have been no orders from your team for the last one year. Being a marketing manager, this is not expected from you. Thus, you are being terminated from services. Your dues will be settled within a month’s time.

Thank you for your services rendered for the organization.

Thanking you.

Sincerely,

The Board of Directors.

 

TTS solutions.

 

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