This kind of letter is written to terminate a service agreement due to the various problems faced due to the clients. The reasons may be delayed payments, excessive work, or many others. The letter must be addressed to the company directly, mentioning the exact date of the termination and the proper details of the reason for taking action.
The letter must be very much specific. The letter is directly addressed to the chief head of the company. However, even it is a termination letter, proper politeness and respect are needed to be shown.
Termination Letter – Service Agreement Termination Letter Writing Tips:
- The letter must contain the details regarding the decision of termination. No wrong information to be provided, which does not go by the rules of the agreement.
- The letter must be written in a formal language, showing conventional politeness.
- The letter must not contain any errors or offensive or harsh words.
- The letter must be delivered to a higher official of the company.
- The exact date of the termination must be mentioned.
Termination Letter – Service Agreement Termination Letter Template
From,
______________
______________
______________
Date: ____________ (date of the writing of the letter)
To,
______________
______________
______________
Subject: termination of service agreement
By this letter we hereby inform you that we are terminating our agreement regarding the ___________________ (details about the agreement). We hoped to have a good partnership with your company. But unfortunately your payback services do not at all come up with the lines of the agreement. Our company is facing huge problems due to payment delays and untimed orders from your company. And hence we want to end up the contract with you on ______________ (date of the termination).
You are requested to clear up all our due payments within the termination date. We also promise to deliver our due supplies within the same time.
Thanking you,
Yours sincerely,
________________
Name of the company
Termination Letter – Service Agreement Termination Letter Sample, Email and Example/Format
Sample
From,
John Volta,
Manager,
Zain Company,
Worli,
Mumbai
Date: ____________ (date of the writing of the letter)
To,
Sales Manager,
Aptech Ltd,
Chembur
Subject: service agreement termination
Dear sir,
Being the manager of the Zain agency, I at this moment inform you that we have decided to end up the agreement with your company. We are not at all satisfied by your paybacks. The delayed payments and untimed and unorganized work orders have led our company to face huge problems.
It is requested to you to clear all our payments till XYZ, and we’ll also supply your last orders within the given time only. Your payback services do not make up to the agreement we had signed.
Thanking you,
Yours sincerely,
_______________
Name of the agency
Email Format
The letter talks about the service agreement termination decision, which you have taken owing to delayed payments from your client. You tell him/her the reason for agreement termination, the date from which it is effective, and lastly, request him/her to clear up all his/her pending amount towards you. This is the professional way to realize that their process of payment is affecting your business. Through this letter, you can convey things in a simple way.
To: name@email.com
From: name@email.com
Subject: Termination Letter.
Dear Sir/Madam,
Sub: Termination of Courier Service Agreement.
Ref: Our Service Agreement dated 20th October 2009.
We are sorry to inform you that the above-stated Service Agreement between us is decided to be truncated with effect from 31st January 2010. Continuous delay and irregular payment from your side is the reason for this.
We request you to clear your pending payments towards us by 25th February 2010.
Thanking you.
Yours truly,
____________
John Volta
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