A reunion can be considered as a special event and a time to celebrate and rejoice. It could be a reunion of a family, class or even high school. It is an occasion of sorts which can bring back old memories back to you and leave you wondering as to how you should celebrate the occasion. Rather than leaving things for the final moment wouldn’t it be better for you if you decided to write down a reunion agenda which will help you remember the things that you plan to do?
When you need to write down the reunion agenda, depends on the date the reunion has been planned and the kind of events you intend to hold on that day. Writing it down early is suggested especially if you have many plans in your list and are finding it difficult to remember every single one of them.
While the people you will be meeting may not hold anything against you for failing to remember something making an effort to display things in a different perspective do not cause any harm. Writing the agenda ahead of schedule will give you the time to prepare for everything and be ready for the grand day as and when it arrives.
You will have some things to do and discuss with the people you are meeting again and trying to remember everything without an agenda in hand is practically impossible. However, if you decide to write down an agenda for the reunion, you will be attempting to have your plans listed on paper thereby making sure you don’t forget anything during the occasion and make it an enjoyable event for everyone.
If you are the one arranging for the reunion, you need to consider the people you have decided to invite and send the invitation to them as soon as possible. You also need to remember that people may have other things to do and may not consider a reunion as important unless they are given prior information about the event. Therefore it is extremely important for you to send the reunion agenda to your invitee not only in time but also make it interesting for him or her to decide that the meeting is indeed worth attending.
If you are planning the reunion, it is but natural for you to assume the responsibility of preparing the reunion agenda. You will initially need to understand the kind of reunion you’re planning to have and differentiate whether it is a family reunion, a school reunion or just a class reunion. After you have determined the kind of reunion, you are planning you need to create an agenda which is simple and concise.
The language used in the agenda must be simple and easy to understand. You also need to consider whether this is the first reunion you are holding or whether it is a regular event which is repeated every year or after every few months. The agenda you create will be different in either of these cases, but the basic information will continue to remain the same. The agenda must contain the following information for the benefit of invitees who will be attending the reunion.
Points to consider while drafting Reunion Agendas
- The day, date and location of the reunion meeting must be mentioned on the agenda.
- The agenda must consider the names of all individuals that need to be forwarded an invitation to attend the meeting.
- Family reunions are generally between members of the family, and therefore the invitation must contain opening and closing salutations.
- Mentioning the schedule on the reunion will also prove helpful especially for people who may be arriving from different cities.
- Topics for discussion may be mentioned with the understanding that discussions during reunions often tend to build on themselves with the progress of the meeting. Therefore topics may be suggested but should not be imposed upon the invitees.
Apart from the above, you are at liberty to consider any of the points which you believe are essential or necessary if you are preparing the agenda for an event which is held regularly.
Example of Reunion Agenda 1
MHC Alumni Association
Reunion Weekend Class Meeting Agenda
I. Welcome by the class president as the presiding officer
1. Alumni Association update.
1. Secretary reviews minutes of the previous class meeting.
2. Treasurer reviews the dues and the reunion.
3. Reunion gift chair by the head class agent.
4. Gift planning for classes which are 25 or more years out.
III. Pending business.
IV. New business.
1. Nominating the report of the chair.
2. Election of new class officers to serve for five years.
3. Class connections such as ongoing communications, letters, web pages Etc.
4. Class treasury.
5. Remembering members who have passed away.
Example of Reunion Agenda 2
7 AM To 10 AM — Registration at the hotel lobby, Holiday Inn Suites.
10 AM to 1 PM — bus tours of historic sites [buses will leave and return to the Ben Johnson auditorium].
10 AM to 3 PM — auditorium opens for fun and games for all ages and includes activities like family bingo, card and dominoes tournament, line dancing, Etc. Invitees can also enjoy their free time and visit old friends or enjoy front Street. This is a celebration in the oldest town in the Louisiana settlement and is the 300th. Invitees will receive a welcome packet which will have a list of events and attractions.
7 PM to 11 PM — auditorium opens.
Dinner as you meet and greet, welcome, Louisiana cuisine, honor, and tributes, family history, and door prizes. Veterans and active-duty members are encouraged to wear dress uniforms. Other members are requested to be dressed in casual attire.
Reunions can be of different types, and the people attending them will also have different ideas about what the event is all about. Providing them with proper information in the form of a reunion agenda will make things easier both for the organizer and the invitees and allow everyone to have a great time.