Schools are institutions with a wide variety of programs and tasks which they are required to look upon. It is not uncommon for schools to become distracted, disoriented and disorganized unless they have a comprehensive schedule of their curriculum. Therefore schools need agendas for every curriculum they undertake. Whenever the school decides to have a meeting they need to write a school agenda specifically related to the reason the meeting has been scheduled.
Agendas for a meeting are always written before the meeting is held to provide the attendees an opportunity to prepare for the subjects scheduled to be discussed. Schools may decide to schedule meetings by providing the reason for the meeting, the purpose along with the name of the person who is conducting the meeting.
The school agenda will contain a clear statement on the different activities of the school which may be conducted under every curriculum by the school regardless of whether it is an awards ceremony or the regular conduct of classes or even a parent-teacher meet. However, the agenda must be written at least a few days before the date of the scheduled meeting approaches.
Schools being institutions are likely to have a wide range of programs and meetings to be held for the benefit of the students. Schools do not have the liberty simply to discuss matters with the students without informing their parents. Parents being employed individuals are certain to need time to prepare for the meeting before attending it to answer any questions which may be raised. It is also a requirement for the parents to talk about any concerns they may be having in their mind about the progress of their children.
A school agenda is a perfect document which can give parents as well as the management of the school the opportunity to counter or offer explanations to questions or even provide suggestions about how the school will, the parents should or the student can achieve better performances.
School meeting agendas are generally looking forward to speaking about the students, but their agenda is almost always forwarded to the parents because they are responsible for the behavior or conduct of their child. The agenda may be handed over to the student to be passed on to the parent, but it is meant for the latter.
On occasions when general meetings are scheduled the school agenda may be written by a junior employee of the school to provide details of the meeting and the scheduled which needs to be followed. On certain occasions, a teacher directly in charge of the student may write the agenda to give the parent information about the student or share concerns which could be bothering them.
The school agenda can be prepared by any of the individuals mentioned above. However, either of them should ensure that the parents are given proper information about why the meeting has been scheduled.
Points to consider while drafting School Agendas
- The date, time and location of the meeting.
- The specific reason for the meeting to be scheduled [general meeting, awards function, concerns regarding the student, etc.].
- At the meeting is being organized by the school it is essential that formal language is used in the agenda.
- Meetings of the general variety may be addressed to the parents, but schools must consider addressing individual meetings directly to the parents by including opening and closing salutations.
- The subject of the discussion should be mentioned on the agenda.
- The school must be open to and also give parents the time to ask questions and receive answers after the meeting is concluded.
The information mentioned above is important because it informs the parent to be prepared for the meeting and also provides them with the reason why the meeting is scheduled.
Example Of School Agenda 1
School General Meeting Agenda
[From Name of the School]
Topic: Teacher Leader Team Meeting 2.
Objectives Of the Meeting:
– Reflect on their leadership roles and plan for the remainder of the year.
– Learn the five dysfunctions of a team, the symptoms of the dysfunctions and the methods utilize resources which can address the dysfunctions.
– Apply decision-making strategies, facilitation, and questioning which can facilitate adult learning and structure meaningful conversations which can drive improvements in teaching and learning.
– Review QSP [quality school plan] to assess the progress of implementation and the impact it has on student learning.
4 PM to 4:20 PM — welcome and introduction.
4:20 PM to 5 PM — participants, may self-select one of the two options provided.
Session 1 – option A – team functioning to build a common language around team functioning by using the five dysfunctions of a team by [Patrick Lencioni].
Evaluate resources for building trust and fostering productive conflict.
Apply the resources to the setting of the school.
Session 1 – option B – meeting facilitation.
Build a toolkit with five at the moment moves for facilitation.
Evaluate a meeting agenda according to the meeting wise checklist from data -wise.
Apply the resources to the school setting.
5 PM to 5:05 PM — transition.
5:05 PM to 5:45 PM — session 2.
Progress check for QSP [quality school plan].
5:45 PM to 6 PM — debrief.
Example of School Agenda 2
8:45 AM To 9:15 AM — Early Morning Energizers.
9 AM to 9:30 AM — arrival, registration and activity.
9:30 AM to 9:50 AM — welcome and set the stage with school introductions and the purpose of the day.
9:50 AM to 10:05 AM — active break.
10:10 AM to 10:50 AM — connect the dots: school-based reflection, celebration, and planning.
10:55 AM to 11:20 AM — breakout session 1
11:25 AM to 11:50 AM — breakout session 2.
11:50 AM to 12:20 PM — lunch [please carry your own lunch].
12:25 PM to 12:35 PM — activity.
12:40 PM to 1:05 PM — breakout session 3
1:10 PM to 1:50 PM — inquiry-based planning and sharing.
1:50 PM to 2:05 PM — evaluations and door prizes.
2:05 PM to 2:15 PM — wrap up, recap And adjournment.