Demand for repair letter is written to the authority who is responsible for the maintenance of the object/thing. Mention the latest date by which it needs to be repaired and why it is causing you a problem and the duration since it has been in this condition. Mention the possible risks if not repaired within time. You can mention the time period within it needs to be repaired. You can mention the consequences if the person doesn’t get it repaired within the given time.
This type of letter is generally written as a warning to the person. The letter has to be formal and straightforward. Make sure to be polite but firm in your stance. Following are the tips on how to write the demand for repair letter/mail, make sure you keep these points in mind while writing. Also, there is a sample letter and mail to help you while writing, you may also download the PDF file and .doc file to complete your work even quicker.
Table of Contents
Tips On Writing A Demand For Repair Letter
- Clearly, state what you demand to be repaired by the person.
- Mention the period since it has been causing a problem and that it is high time.
- Without being too harsh, the letter is written as a warning to the person.
- Address the person well.
Sample Template of Demand For Repair Letter
Use of free sample demand for repair letter to help you get started. If you need any additional help of examples, check out some of the sample letters below.
From,
____
____
_____
Date:
To,
____
_____
_____
Subject:
Dear ____,
I am writing to you regarding the repair of _____.
I have sent several letters of complaint regarding the same, but no actions were taken. It is causing problems for our customers, and they complain about it regularly. As a waiter at your cafe, it is my duty to inform you and make sure that there is no such thing that risks us losing our customers. Therefore, it would be to our benefit if you could get it repaired as soon as possible.
Looking forward to you to take some action.
Yours truly,
______
Sample Letter
Victoria Pembrooke
4229 North Bend River Road
Fedscreek, KY 41524
Date: 5 July 2009
Sadie Lancaster
4500 Perine Street
Mclean, VA 22101
Subject: Demand for Repair
Dear Ms. Lancaster,
I am writing to you regarding the repair of my air-conditioner bought from your shop.
I filed the complaint for the same two weeks ago, and I have not received any response yet. I had bought the AC from your shop six months back with a warranty of five years, but within six months it seems to have some problem. The bill number is 687999, model name- CoolBro96, make of the year 2015. I’ve already talked to you assistants multiple times and even talked to Mr. Vague on one occasion. While all your employees assure me that my case is on top priority, I haven’t had any communication from your company’s side at all.
I demand the examining and repairing of the same or I will have to talk to some higher authority. Looking forward to your consideration.
Sincerely,
Victoria Pembrooke
E-Mail Format
Following is an example of the demand for repair mail:
From: name@email.com
To: name@email.com
Subject: Regarding Damage Repair
Dear John,
This is to notify you regarding the damage caused to my garden.
I completely understand that you and your family were playing in your backyard when you entered my backyard to get your ball back and hit my expensive showpiece. It was an extremely expensive piece that my Great-Aunt had brought back from Egypt and had sentimental value and was priceless and irreplaceable. Therefore, it is your duty to get it repaired as soon as possible for it has already been a week.
Thank you.
Yours truly,
Beck