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Agreement Letter Sample

The agreement letter is drafted in our day to day life for many purposes including business, rent, job, contract work etc. The specialty of such letters is that they highlight the nature of the work to be done in all its terms and conditions

  • The letter should be highlighted to the point
  • There is no space for imagination and literary expression in such letters
  • So too try to avoid bombastic expressions and verbosity
  • The letter should clearly state options regarding termination of contract as well
  • It should specify the conditions if either party wish to withdraw from contract


Agreement Letter Sample Template

Use our free Agreement Letter Sample to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date: _____ (Date on Which Letter is Written)





Subject – _______________________(Mention the purpose)

Respected _______(Name)


I am _____ (Your Name) and as a part of the _________ agreement kindly note that this agreement is to enforce the contract for text book supply for graduation courses between me (name and address) as the first party and the second party (name and address).

As per the agreement, I will pay, as the owner of the Book Depot ___(mention the percent) advance payment of the stipulated amount of Rs ____(amount) of the total amount of a month.

If you find the conditions satisfactory, please sign in as a token of your approval to the agreement


Hope you will get back to me very early


Thanking you,



Name and signature


Download Template (Doc and PDF)

Word Filepdf

Agreement Letter Sample Sample, Email and Example/Format


Respected Sir/Madam,


This text is to confirm our mutual agreement to provide text books for graduation of almost all the publishers available in India to our book house on a monthly basis. There are 24 publishers we have mutually agreed for delivery in the languages like English, Tamil, Malayalam, Kannada, and Hindi.

It has been mutually agreed between us to keep the schedule in tact by monthly distribution of text books for graduate students in all subjects covering science, humanities, and arts.

I will pay, as the owner of the Book Depot 50% advance payment of the stipulated amount of Rs 2,00,00. The total amount would come up as the final amount of book supply per month. The supply of the text books should reach my office on or before 15th of each month either through parcel service or through direct supply. If through parcel service I will bear the amount and if the delivery is through your company vehicle I am ready to bear the 50% of the total charges that may accrue for the transportation charges.

The advance payment is to ensure continuous supply of the text books and the failure of which will count as failure in the contract and it will be terminated there with.The term of contract if for 5 years from the month of January 2014 till January 2019. And both parties if find not keeping the service conditions laid down in the contract not keeping and services not up to the mark is free to end the service with a one month’s notice.If you have any doubt regarding the provisions or anything in relation to this contract letter you are free to contact me. And all the decisions regarding any disputes arise may come under the jurisdiction of the Kollam court.

If you agree with the terms and conditions laid out in the letter, let me request you to sign below as token of agreement and approval of the provisions and clauses included therewith.

Yours sincerely,


Thanking you,



Lilly Jet


Email Format

This letter would be addressed to any company to enter into an agreement with another company and accept the terms and condition laid down during the official meeting between both the companies. This agreement letter would indicate the type of work both the companies have agreed to perform.

Daniel J. Chin

932 Diane Street
San Luis Obispo, CA 93401

6th Sep 2010


Subject: Marketing agreement between two companies


This letter is with regards to the advertisement given in the yesterdays newspaper & we feel proud to introduce ourselves as M/s ABC advertising agency. We are ready to take up your proposal of doing marketing work for your company. We will charge $10,000 for a week for this work of marketing. This price includes print material like posters, handbills, radio announcements, advertisements in local newspaper as well as on television channels & also street-to-street mike announcements. Your company will give the wordings of the announcement & the payment can be made after the work gets complete. Mode of payment will be through cheques & payment should be made in three installments, first on agreement, second at the time when work commences & lastly when the work is completed.


Yours sincerely,


Shane Michaels
M/s ABC advertising agency


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