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College Leave Letter

This type of leave letter is written when we are studying in a college. Through this letter, you can formally inform the concerned person regarding your absence in college also mentioning the reason for the same. It can be either your ill health, attending a function or any other reason. It should be your moral duty as a student to inform about your leaves to the concerned person.

  • Firstly it is vital to state the reason of your inability to attend college for a specified period of time.
  • The letter should be written with sheer sincerity and genuinity
  • You must enclose documents supporting your fact.
  • Tone and content of the letter should be formal and polite
  • Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

College Leave Letter Template

Use our free College Leave Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)






Respected ________________,


I would like to bring to your kind attention that my name is _________ and I am studying __________ in your college. My roll no. is ______________. I am really very sorry to inform you that after a prolonged illness, my ______________ died ____________. I would be needed to present at the funeral and is required to do rituals for the peace of ___________ soul.


Considering my situation, I request you to grant me leaves for __________ days starting from __________ to _________. I hope you understand.


Thanking you,


Yours Faithfully’


Download Template (Doc and PDF)

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College Leave Letter Sample, Email and Example/Format




Peter Francis


MA (Psychology)


St. Xavier’s College




Date (Date on which letter is written)




Mr. Samuel Joseph


Vice Principal


St. Xavier’s College


Sub: Leave application


Respected Mr. Joseph,


I am Peter Francis doing MA (Psychology) final year from your college bearing roll number 564321. I am very sorry to inform you that my grandfather passed away last night due to heart attack. We need to take the dead body for the funeral and the presence of all the family members is a must. Post that, we have to do lot of rituals for the peace of his soul.


I hope you will sympathize with me at this point of time and grant me leaves for two weeks starting from 5th September to 19th September. I assure you, after joining back I will study harder to get good marks in my final year examination and will come in the list of toppers.


Thanking you,




Yours faithfully’
Peter Francis


Email Format

Many students take leave from college because of many reasons. The reason can vary from family functions or problems, any health related problems, important and personal problems. The format of writing the college leave letter is the same but there should be little more added details in a college leave letter like your roll number, department and other personal details related to college. Take a look at the following sample college leave letter to understand better.

Respected Sir,


I am Michelle Johnson studying in III year Information Technology in your college. My Student ID number is IT20070934. I am writing this letter to inform you that I am going to undergo a small surgery this 12th March, 2010 to remove stones formed in my kidney. In addition, doctors advised to take complete bed rest for one week after surgery.


So, I kindly request you to understand my situation and grant me leave for two weeks from 10th March 2010. If I wish to attend college soon, I will inform you earlier or if I want to extend my leave, I will inform you the same earlier.


Thanking you,


Yours Sincerely,
Michelle Johnson


College Leave Letter Generator

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