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Request for Proposal Letter

This letter is usually written when a company wants to extend the contract with another company after observing their services. There are many companies that outsource their work to other companies. In that case when a company outsources a work to other company and if that company likes it then they make it a point to continue the same relation with them. Incase there is a contract signed the company extends the contract in order to avail the services of the other company.

  • Mention all the details precisely
  • Do not make spelling and other grammar errors
  • Mention every single detail about the contract well
  • Keep the tone of the letter formal and simple do not deviate from the topic
  • Do not change the topic of the letter
  • Keep it simple and to the point

Request for Proposal Letter Template

Use our free Request for Proposal Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

From,

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Date: _____ (Date on Which Letter is Written)

To,

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Subject:  Request for Proposal Letter

Dear _____(Sir or Madam)

I Mr. …………….(name of the sender) is writing this letter to you in order to appeal to you to extend the contract that was initially for a period of …..(Number of years). We are impressed and would be glad to work with you more for a period of 5 years. In these two years we have gained huge amount o profit and believe that working with you more for five years will help our business reach greater heights.

We are thus keen to work once again with you and this decision was taken by our management in the recent board meeting. Would be waiting for a positive response from your side till then good luck.

 

Yours Truly,

Name of the organization
Sign of the organization manager

Download Template (Doc and PDF)

Word Filepdf

Request for Proposal Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject: Request for Proposal Letter

Dear Sir,

As per our contract you were to work with our company just for two years. But, after seeing your services we are totally impressed and would love to extend the contract for the same.

We would like you to work with us more for a period of five years. Working with you was indeed a great experience for your company. Also the timely work has made us popular in the market, gain good profits and made us stand up in front of our clients. We would be glad if you accept our proposal and be willing to work with us for some more years. Would be waiting for your reply on the same issue.

 

Thanking You

Yours truly,

 

Name and Signature

Email Format

An invitation letter to submit a proposal indicating an extension of contract for further collaboration due to the satisfactory performance of the contracted company. The contracted company has the options to accept or decline the collaboration extension with a business proposal accepting the terms & conditions or with a decline justification letter respectively.

Dear Mr. Woutersen

We are pleased to inform you that JenRoe Co Ltd is inviting SandCo Pvt Ltd to submit a business proposal for extension of business collaboration of another 2 years for promoting JenRoe’s market products.

We are happy to inform you that we have found your performance and services to JenRoe to be very satisfactory in the past collaboration and would like to extend this collaboration for another 2 years, since our contract is expiring at month end. Please note that the current terms and conditions as well as payment remain status quo for the new contract.

Should SandCo decline this renewal invitation, kindly submit a justification letter to JenRoe a week before the current contract expires.

We hope to hear favorably from you soon.

Thank you.

Yours sincerely,

Cassandra Tyler
Contract Manager
JenRoe Co Ltd

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