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Sample Proposal Letter

A proposal letter is generally written to convince a person, company or third party for doing something. Letters are written for proposing or requesting because it is a formal way to ask for something.

These proposal letters are generally formal ones and hence are written in a very precise manner. One can very easily write a proposal letter and if you ever wish to write one for your client you can have a look at the below mentioned sample.

  • Write the letter in a very precise and formal manner
  • Avoid making spelling and grammar mistakes
  • Keep the language of the letter simple
  • State the reason for writing the proposal letter
  • The tone of the letter should be soft and polite
  • Persuade the company or client to help you or accept your proposal

Proposal Letter Template

Use our free Proposal Letter to help you get started . Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.


__________Date: _____ (Date on Which Letter is Written)



Subject: Sample Proposal Letter

Dear _____(XYZ),

I am writing this letter on behalf of ………..(name of the company) web designing service to propose to you to offer is web designing work for your company that specializes in Search engine Optimization Work.

We know how reputed your company is and hence would like to accept you as our client. We have a total………..(years) years of experience in this field and hope that you too are looking for reputed web designing clients only.

To know more about us kindly contact us on our official number. Till then we would be awaiting your positive reply.

Yours Truly,


Name of the sender
Sign of the sender


Download Template (Doc and PDF)

Word Filepdf

Proposal Letter Sample, Email and Example/Format




Date: _____ (Date on Which Letter is Written)



Subject: Sample Proposal Letter

Dear XYZ,

I am writing this letter to you to accept our designing services for your company which today stands as one of the best SEO companies. As you know these days web designing is given prime importance in almost all companies, in that case we assure you to provide round the clock service.

The designers at our web designing company are experts in their own field and offer good services to clients.

Thus, we request you to become one of our esteemed clients and avail all our services. We have been in this profession since the last fifteen years and promise to give our clients the best. So you can trust on u s and provide us work if you believe in us.

To know more about us you can either visit our official website or check the attached brochure along with this letter

With warm regards,


Yours truly,
Name and Signature


Email Format

An invitation letter to encourage participation in a green earth concept event on a particular day. In return of the sales opportunity, a small percentage donation from its sales is requested by the organizing NGO host.

Participating companies are expected to earn good returns from their participation as a large crowd is anticipated at the event.

Juan B. Johnson
Modern Garments
Lake Wales, FL 33853

August 10, 2010

Dear Mr. Johnson

It is my pleasure to invite your esteemed company to join All for Nature, an NGO, in setting up a Stand Up for Mother Earth day, on December 15th 2010. This is a golden opportunity for your company to showcase your fine products as well as enjoy good returns on your investment through this participation. All visitors will enjoy organic produce while learning how to contribute to a greener earth through the participating companies.

Advertisements of this green concept day shall be in the local papers, radio and television to create a high awareness for a large crowd. Thus, we are requesting a 10% donation from your day’s sales to our organization for the success of this cause.

All for Nature thanks you for considering participation in the above mentioned event. We look forward to your prompt participation confirmation.

Yours sincerely,


Jane Johnson
Public Relations Manager,
All for Nature


Proposal Letter Generator

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