Normally during interviews, company take references from candidates to whom they can follow later for information regarding the candidate. It is a sort of obtaining character certificate from references. This type of request letter is written by HR Manager of a company to the references provided by the candidates who have appeared for the interview.
Through this letter, he is interested in gather more information regarding the candidate, who they have shortlisted. This is basically a professional gesture.
Table of Contents
Letter Requesting Information of a Candidate Writing Tips:
- First and foremost, it is vital to introduce yourself and state the purpose of writing the letter.
- You must be polite in your tone and professional in your approach.
- Once you are through writing the letter, please recheck the same for amendments
Letter Requesting Information of a Candidate Template
Date (Date on which letter is written)
I would like to bring to your kind attention that ___________________ has applied in our organization for the post of ________________. As a company policy, we have asked for three references and have been given your name as first reference. I know that he has worked for your organization for ______, so you must be well aware of his strong and weak points. I would be really thankful to you if you could give us more information regarding his professional strengths as we have shortlisted him for the profile.
Your early response in this regard will be highly appreciated.
Letter Requesting Information of a Candidate Sample, Email and Example/Format
Mr. Henry Thompson
Senior HR Manager
Date (Date on which letter is written)
Sub: Required information on Edward Wilson
Dear Mr. Thompson,
Greetings. I would like to bring to your kind attention that we have been hiring candidate for the post of Software Engineers in our organization. As a company policy, we have taken three references from them. After screening all the applications, the application of Mr. Edward Wilson was considered appropriate for our organization. I must say, his analytical skills are commendable. He has given your name as a first reference,
Therefore, I would appreciate if you could share some information with us regarding him on his professional skills, his attitude or any other point which you feel relevant. I would be very thankful to you if you could do the needful as soon as possible as we are in the process of closing this position.
I hope to have a prompt response from you regarding this matter.
I am the senior recruiting manager and in response to our advertisement for the position of __________ we have received different application and we have selected some of the best applications. ________ is one among them and from his resume we get to feel that he is the best candidate for the position we are looking for. He had an experience of five years in your company and his performances report shows that he is been very hardworking and consistent in his work, also he is an go-getter and achiever. There was also a written test conducted among which is his scores were among the top three. As we were finalizing the results we realized that he was a good match to our requirement.
As you are aware as per the company policy we ask for two immediate references and is given your name as the first reference. I am aware that he worked under your supervision for three years. Since you are the first reference we would like to know from you about his professional abilities and credentials with best of your knowledge, please write to us with all details whenever possible. As we want to fill the position soon we would appreciate if you can write to us as soon as possible. Also if you are free any time we would like to speak you. My contact number is given above. Thank you for your cooperation and looking forward to an early reply.