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Sample Leave Request Letter

A leave request letter may be written to by an individual to his/her organisation or institution requesting for absence for a specific period of days. A leave request may be given in advance but in certain cases can also be given impromptu depending on the prevailing situation.

  • The letter should clearly identify your need for applying for a leave.
  • From and to dates for the leave must be clearly mentioned.
  • In case you are holding an important appointment, name of your reliever for the duration of leave must be mentioned.
  • Applicant must convey his willingness to catch up with the work on arrival.
  • Should be closed with a thankful note.

 

Sample Leave Request Letter Template

Use our free Sample Leave Request Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject:  Request to Proceed on Leave

Dear Sir,

I am performing the duties of ………………………………… (your appointment) in your organisation. It gives me immense pleasure to inform you that the marriage of my brother has been fixed. In order to attend the marriage and other related ceremonies I would request that I may kindly be granted ………..(number of days) days of leave from …………….(date from) to ……………..(date to).

…………………………. (name of reliever)  has consented to look after my duties in addition to his duties for the period of my absence. I affirm that any task pending on my arrival would be completed by me at the earliest. I would be grateful to you for accepting my request for leave.

Thanking You

Yours truly,

 

Name and Signature

 

Download Template (Doc and PDF)

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Sample Leave Request Letter Sample, Email and Example/Format

Sample

From,

__________
__________
__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________
__________
__________

Subject:  Request to Proceed on Leave

Dear Sir,

I am performing the duties of shift supervisor of B Shift in your organisation. It gives me immense pleasure to inform you that the marriage of my brother has been fixed. In order to attend the marriage and other related ceremonies I would request that I may kindly be granted five days of leave from 01 Oct to 05 Oct 2013.

Mr Joseph has consented to look after my duties in addition to his duties for the period of my absence. I affirm that any task pending on my arrival would be completed by me at the earliest. I would be grateful to you for accepting my request for leave.

Thanking You,

 

Yours truly,

 

 

Name and Signature

 

Email Format

This letter is to submit a request for taking leave during the normal school days due to some unforeseen circumstances which could not be avoided. The requestor informs the dates of leave required and indicates his responsibility in catching up on the missed workload appropriately.

Re: Leave Request Application

Dear Mr. Washington

I am a currently a student studying Social Sciences at your prestigious University, with student number SS193. I am writing to inform you that I shall be absent from my classes from June 2nd to June 6th 2010 due to some unforeseen personal circumstances.

I am requesting a leave of absence from your good self on those dates to attend to my urgent matter. I shall be back to classes on June 7th 2010 and will be responsible to catch up on the missed work. I have mentioned this to the concerned subject lecturers and they have kindly offered me their assistance.

I would appreciate your early approval of my leave request. I apologize for any inconvenience caused by my request.

Please advise me of any outstanding formality with this request.

Thank you.

Yours truly,

Mary Majors

 

Student No.: SS193

 

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