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Employment Termination Letter

A company or an organization holds the right to terminate the services of its employees if they show unsatisfactory performance or unscrupulous activities that may harm the company in any way. However not everyone are adept in breaking bad news or potentially devastating decisions to others properly because it takes immense talent to describe negative facts in a positive way. A properly written letter best suits the role of a media to convey such messages to the employee.

  • The letter must be brief, formal and to the point. Useless facts must be omitted.
  • The employee has the right to know the reason of termination clearly. So this subtle fact should be taken care of properly.
  • Hurting one`s feelings is morally unacceptable. Nothing should be included in the letter that may affect the employee psychologically.
  • A few kind words at the end will not cost much.
  • The employee must know the date of the termination. It should be mentioned.

Employment Termination Letter Template

Use our free Employment Termination Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

__________

__________

__________

Date: ________ (date of writing the letter)

To,

__________

__________

__________

Sub: Regarding the decision of termination of your association with this company.

Dear __________________ (name of the employee concerned),

We are extremely sorry to inform you that considering your recent activities which are allegedly hostile to the very cause of the organization. Despite our previous efforts of warning you about the consequences of your actions through the letters from our _______________ (name of the official concerned) dated ___________________ (dates concerned), you showed no signs of improvement.

Thus for the cause of the greater good, we have decided to terminate your services with this company with effect from _____________________ (date of the proposed termination). We are extremely sorry for the inconveniences and we sincerely hope that you find better career options in the near future.

Thanking you,

Name and Signature

Download Template (Doc and PDF)

Word Filepdf

Employment Termination Letter Sample, Email and Example/Format

Sample

__________

__________

__________

Date: ________ (date of writing the letter)

To,

__________

__________

__________

Sub: Regarding the decision of termination of your association with this company.

Dear Mr.ABC,

We are extremely sorry to inform you that considering your recent activities which are allegedly hostile to the very cause of the organization. Despite our previous efforts of warning you about the consequences of your actions through the letters from our CEO dated X, Y and Z, you showed no signs of improvement.

Thus for the cause of the greater good, we have decided to terminate your services with this company with effect from PQR. We are extremely sorry for the inconveniences and we sincerely hope that you find better career options in the near future.

Thanking you,

Name and Signature

Email Format

From:

Gama Software Solutions,

Gama Buildings,

South End,

Washington

To:

Davis Marshall

Room #69,

Church Road,

Washington

20th June 2010

Ref: Termination notice

Dear Mr. Davis,

This is to inform you that you are issued a termination notice w.e.f. 20th June. You have served well till now. But for the past 13 days you have been involved in activities that have had an adverse effect on the working of the company. It has been a painful decision for the management to make. But as the company stands by and treats all employees equally, we have to serve you with the notice.

As you all were well aware that going continuously on strike for more than 8 days provokes the company’s law of immediate suspension, your orders too were carried out under the same.

The dues towards you will be paid within a week. As it is the company’s policy, that on suspension no recommendation letter is given, none will be issued to you.

Wish you all the best in future,

Gama Software Solutions

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