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Introduction Letter Format

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Every letter has its format so does an introduction letter. Introduction letters are either formal or informal letters that are meant to introduce either a commodity, a person, company or an organization. Such letters can be long or short depending on the people writing them and those receiving them. Therefore, introduction letters can have several formats. Sometimes they may be long, and sometimes short.

Introduction letters are important letters as every commodity, employee, member or individual requires some introduction for somebody who has never heard of them or known them. Therefore, introduction letters command a lot of importance. They have to be written well for them to have a good impact on the reader. For example, if the writer is trying to introduce a new product and does not send his customer or patron an introduction letter, the customer will not know about the product and hence, may not purchase it. Some people might interpret this as a sign of ignorance or indifference on part of the company. Therefore, introduction letters have to be well-written.

Tips to Write an Introduction Letter

  1. Before proceeding to write your introduction letter, it is crucial to be conscious of why someone might buy or avail your product/services. Not every product/services are meant for all the segments of the society. Therefore, the letter should be written in the direction to widen your segments.
  2. The letter should contain words with due care. They are to be imbibed in the body so effectively that the reader indicates his desire and willingness to buy or avail the product/services. The message should be written politely and persuasively that might attract the interest of the prospective buyer.
  3. Make your point well. See to it that by the time you end the letter, the thing or person you are trying to introduce will be well informed and fortified with the information you were trying to convey.
  4. Never make the letter too long, no matter how informal it is. Sometimes, it is just necessary to get an introduction across, and sometimes it is necessary to say a lot more along with the introduction. In either of these cases, take care not to say a lot about the thing or person you are talking about because just like a regular introduction, an introduction letter also should be short, concise and informative.

Introduction Letter Format Template

Use our free Introduction Letter Format to help you get started. If you need additional help or more examples check out some of the sample letters below.

From,

_________

_______

_______

Date-_______ (Date on which Letter is written)

To,

_________

_________

___________

Dear Mr./Ms.______,

I’m writing you this letter to inform you that the _____________ [mention object of introduction] has just been introduced in our ______ [mention company, group, organization, neighborhood]. I believe it would be of great use to you, and I, therefore, urge to go and try it out.

There are also some ______ [mention some additional features that you might know and are hopeful the person might like]. I, therefore, think you will like it greatly.

Regards,

________ [Your name]

Sample Letter

The following is a Sample of an Introduction Letter.

From,

John Jacob,
Paris, France.

Date- March 01, 2017.

To,

Abigail Mathew,
Cambridge, USA.

Dear Mr. Abigail Mathew,

I wish to inform you about the new bakery, Le Sucre, that has opened in our neighborhood. I believe you are a connoisseur of good food, and given your frequent trips to Paris, I believe you would greatly enjoy the environment and the ambiance.

Eateries aren’t an uncommon feature in our locality. But sometimes they require that special hint of professionalism and finesse that I believe that Le Sucre has that hint. I, therefore, strongly urge you try out their croissants and brioches, as I’m sure you will like them greatly. Perhaps someday the two of us could go together and buy our families a nice breakfast. Do call me when you’re free and we’ll make a plan to go.

Regards,

John Jacob

Email Format

The following is the Email Format that should be followed while writing an Introduction Letter.

To: GraydonB@gmail.com
From: Jelbert404@email.com
Subject: An Introduction to Introduction Letters.

Dear Mr. Jelbert,

Let me clarify some details regarding the introduction letter format.

I wish to inform you about the new bakery, Le Sucre, that has opened in our neighborhood. I believe you are a connoisseur of good food, and given your frequent trips to Paris, I believe you would greatly enjoy the environment and the ambiance.

Eateries aren’t an uncommon feature in our locality. But sometimes they require that special hint of professionalism and finesse that I believe that Le Sucre has that hint. I, therefore, strongly urge you to try out their croissants and brioches, as I’m sure you will like them greatly. Perhaps someday the two of us could go together and buy our families a nice breakfast. Do call me when you’re free and we’ll make a plan to go.

Sincerely,

Bruce Graydon

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