A personal introduction letter is a formal letter written by one member of a community to another member(s), introducing himself/herself in an informal manner, disclosing his duties and his/her work ethics or any project that he/she might be planning. Unlike the professional introduction letter, a personal introduction letter can be informal and may include personal details that are otherwise not mentioned in the professional introduction letter.
Such letters can be long or short, depending on the people they are being addressed to. A personal introduction letter is always more informal and friendlier than a professional introduction letter, and for obvious reasons too.
Since it is a personal introduction letter, the writer may choose to reference festivals, organisations, groups, parties, etc. The writer may also mention other details such as mutual friends. Personal introduction letters have to be warm and friendly. Wondering how to write a letter of introduction? Use following tips & samples as a guideline to help yourself write a self-introduction letter to colleagues, employers etc.
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Personal Introduction Letter Writing Tips
- Always keep the tone informal and considerate. Apologize if you are causing any inconvenience. If you know something about the recipient, for instance, if you know he or she is a very good painter, compliment his or her art. This will make them feel good.
- Also, don’t make the letter too long. It doesn’t have to be short either, but a long, informal and personal letter then becomes an informal letter itself and is no longer a personal introduction letter. Therefore, keep the length and the intensity medium.
- Although you’re being friendly with the recipient, do not lose grip on the point you’re trying to make.
- Sometimes, personal introduction letters have to be written in order to rectify a problem. For example, a letter may be written in order to ask someone to stop a disturbance in your locality that they might be causing. In such cases, take care not to lose your point.
Personal Introduction Letter Template
Use our free Personal Introduction Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Subject: Introducing the new _______ [mention post or designation]
Dear Mr. and Ms.______,
I would like to take this opportunity to introduce myself to you. My name is _______ [your name], and I am the new ______ [mention your job, duty or post] in the Company. My daily duties will include _______ [mention your purview of duty, your daily duties, etc.]
I hope I’ll be able to live up to the expectations of all my seniors. I request you to cooperate with me wherever possible.
[Name and signature]
48 Iolaire Road
Date- 5th April 2017
72 Carriers Road
Subject: New Secretary of Rotary club
Dear Ms. Moss,
I, Mia Whitehouse, am the new Secretary for your local Rotary Club, and I’m writing you this letter to thank you all for accepting me as the newest officer on the block. As the Secretary of the Club, I will have quite a number of responsibilities. However, I’m sure that with your encouragement and support, no task will be too daunting for me to accomplish.
We at the Club always wish to start the year with a ‘big bang’! Therefore, this year, we are organizing a fitness rally that we want you and your family to be a part of. Please refer the brochure I have attached with this letter, and do drop by the office or call me up anytime with your feedback and opinions.
Wishing you a very happy and prosperous new year!
Secretary, Rotary Club
The following is the E-mail format to be followed for a Personal Introduction Letter.
SUBJECT: Personal Introduction Letter
Let me take this opportunity to introduce myself as a Community Office worker in our locality. I am tasked to oversee the general health situation and the problems of the settlers in this area. Being the most acquainted person in the area, I would like to receive your permission to allow me to check the social offices and buildings in the locality regularly, in order for us to make sure that hygiene practices are being observed. Being concerned citizens of our nation, we must take the responsibility to provide an acceptable living condition among all the settlers in the community. In order to make this program endure, I will need your assistance because, without your aid, it will be very difficult for someone to implement changes in the community.
Regarding my introduction, I hope that I will be able to lend my support and assistance to improve this community.
Mr Andrew Green