A tender cover letter is written by a private business, firm or individual who meets the requirements given by the render. Such a letter is addressed to the tender rendering company or government. A tender cover letter is drafted in response to a tender notice to express interest in providing the required good or services.
A tender cover letter is important to initiate a discussion between the render and the tender applicant. This letter is essential to paint a good picture on the mind of the render and develop a strong personal rapport with your business. A competitive and quality tender cover letter will be in the mind of the render when they are making the final decision.
Table of Contents
Tips for writing a cover letter for tender
- Read through the specifications and rules of the tender
- Write a unique reason why you are a suitable candidate
- Provide solid proof of your competence
- Include a commitment statement
- Highlight an administrative note of the tender
- Address to the contact person given in the tender notice
- Attach a copy of the company profile and executive summary (optional)
Cover Letter for Tender Template
Are you looking to go into the tender business but have no idea how to respond to a tender notice? Here is a free cover letter for tender template and sample letters that will help you out.
From,
_____________
_____________
Date (date on which letter is written)
To,
________________
________________
Sub:_________________________________________
Dear _________________,
We __________ are pleased to respond to your tender proposal __________, tender No. __________ dated __________ and due __________.
We have __________ years of experience in providing quality and timely services in the construction industry. As a contracting company, we are a leading and reputed trader in providing effective, efficient, and timely services for scheduled constructions. We are confident that we are a suitable company for this tender from our experience and reputation in the construction industry.
Over the years, we have accomplished numerous projects for individuals, large corporation and governments successfully. Some of the clients we have worked with include __________, __________, and __________. Additionally, our team is comprised of experts with skills in all phases of construction projects.
Kindly find a copy of our company profile for your reference. We also attach herewith our technical and commercial bids for our proposal for your consideration.
It would be a great pleasure to work with you on this project.
Yours Faithfully,
__________
(__________________)
Cover Letter for Tender Sample
If you are looking to apply for a tender that is relevant to your work, with the help of our free cover letter for tender sample, you can draft attention-grabbing and quality tender application.
From,
Smart Builders
8238 Woodside St.
Valrico, FL 33594
United States
Date:____________ (Date on which letter is written)
To,
Senior Procurement Officer,
Florida Highways Authority
55 Shadow Brook Lane
Cantonment, FL 32533
United States
Sub; Application for tender notice No. FHA/PB/017/2020-2021
Dear Sir/Madam,
We Smart Builders are pleased to present our proposal for your review against tender notice No. FHA/PB/017/2020-2021, a tender project on CONSTRUCTION OF PEDESTRIAN FOOTBRIDGES ON MAJOR HIGHWAYS IN FLORIDA dated 5th January 2020 due 5th February 2020.
After carefully reviewing the specifications of the tender, we are confident we are the suitable company for the tender. We have ten years’ experience and a good reputation in the construction industry for providing high standard and durable constructions.
In the last ten years, we have completed roads and bridges construction projects successfully. As a contracting company, Smart Builders has been a leading and efficient trader in the effective execution of scheduled constructions for individuals, corporations, and governments such as New York State Department of Transportation, Movers Limited, and Subway Constructors Ltd.
Kindly find the commercial and technical bids enclosed herewith. It would be an honor for an opportunity to participate in this tender.
Yours Sincerely,
__________
Smart Builders
Cover Letter for Tender Email
Have you seen a tender notice that is relevant to your company and you have no idea where to begin an application? Here is a sample email of a cover letter for tender that will give you an easier time writing one.
Dear Sir/Madam,
We are pleased to submit our proposal for your tender project CONSTRUCTION OF PEDESTRIAN FOOTBRIDGES ON MAJOR HIGHWAYS IN FLORIDA, tender notice No. FHA/PB/017/2020-2021 proposed on 5th January 2020 due 5th February 2020.
We, Smart builders are a reputed company as efficient and effective traders in the execution of scheduled construction. After carefully reviewing and studying specifications and the rules of the tender, we are confident we are the suitable company for the tender. We have ten years of experience in providing quality and timely construction services to individuals, large corporations, and governments.
In the last ten years, we have accomplished numerous successful construction projects which have earned our contracting company a reputation as a leading trader. Some of our clients include the New York State Department of Transportation, Movers Limited, and Subway Constructors Ltd. Please find a copy of our company profile with more information on our accomplishments.
We herewith attach our technical and commercial bids for your consideration. We hope to hear more about what we can do for the project’s success.
Yours Truly,
__________
Smart Builders
Conclusion
When submitting a tender cover letter, you should focus on marketing your business, demonstrate an understanding of the purpose of the tender, and your ability to achieve the required results successfully in the stipulated time frame. You should also be convincing why your business is the best choice for the job among other applicants. Ensure to include some aspects of the tender and a signature in your cover letter.
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