A farewell letter is usually written to an employee, of an institution. It is usually written by the principal of a school or the head of the school/educational institution. This letter denotes certain formalities which are required to be cleared. This is cleared by the teacher on his/her the last working day. It even says thanks to the teacher, for her dedication and hard work, while teaching the students and maintaining the name of the institute.
A farewell letter is also written for expressing good will during partings. Such partings can be related to retirement, relocation, resignation etc. These are addressed to co- workers, colleagues, senior officials, clients, friends, teachers and those who are close and dear.
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Farewell Letter to an Employee Writing Tips
- Should be appreciative – This kind of farewell letter is usually presented to the person who is leaving employment, so it is better to appreciate the individual for the service they have provided, till date.
- Should be grammatically correct – While writing such farewell letter for an employee, one must check the grammar properly.
- Should be short and precise – This kind of farewell letter should be as short as possible and precise too. Lengthy letters should be avoided.
- Usage of polite words –One must use polite words and phrases within the letter, as rude and harsh words may not only embarrass the reader but also hurt his/her sentiments.
- Thanking nicely – While writing a farewell letter to an employee, a person must thank the reader nicely and politely.
Farewell Letter to an Employee Template.
Use our free Farewell Letter to an Employee to help you get started. If you need additional help or more examples check out some of the sample letters below.
Subject: Farewell Letter.
Dear Sir/Madam/__________,(Name of the recipient)
I am writing this letter to inform you that your resignation has been granted and you can leave this job the by the end of this month. I thank you, for clearing up all the pending work you have had.
I would also like to thank you for giving your hard work, support, dedication, and coordination to_____________ (Name of the educational institute) for ____________years. I appreciate the way you taught and created a new platform for education and knowledge. You were an asset to this institution and you shall be dearly missed.
I wish you all the best for your future.
Do keep in touch. Hope to hear from you, sometimes.
____________ (Name of the head of the institution/organization)
____________(Name of the organization/institution)
Ms. Sushma Pradhan,
56, Karol Bagh,
Date: 8th August 2013
Ms. Sunita Prakash,
32/D Chandni Chowk,
Subject: With reference to your resignation.
This is a letter with concern to your resignation. It has been duly accepted by the management. It is a pity to see you leave us. Nonetheless, we wish you the best, always. We would like to thank you, for dedicating 25 glorious years of service to this Edmore. Some of the best batches have passed out, from under your fruitful guidance. This school shall always be indebted to you.
You were an asset to this institution. Every teacher, student, and staff will dearly miss your lovely presence in school.
Please do keep in touch with us whenever possible.
Email Format for a Farewell Letter for an Employee.
The following is the email format to be followed for writing a Farewell Letter to an Employee.
Subject: Farewell Letter
Dear Mr/Mrs/Ms__________ (name of recipient)
I am writing this letter to inform you that your resignation has been duly accepted by the management. As you may be aware, this is your notice period, which ends next month.
We would like to thank you for the glorious __________years you have spent with us at ____________, guiding and nurturing batches of students, leading them towards a bright future. This school and its students will forever be indebted to you.
Your smiling presence will be missed by teachers, student, staff alike. You were an asset to this institution.
We would like to wish you the best, for all your future endeavors. May the beginning be ever auspicious, here on.
Do keep in touch. This school will always look forward to having your presence back, occasionally.
_________________(Name of Principal or Head or institution/organization)
_________________(Name of the institution/organization)