An invitation letter is written and given by a person to another person or organization when he or she or they are conducting a particular function and want the presence of the person or organization there. The letter could be sent from any party to any other party for any relevant invitation. A letter is a formal way of inviting, and yet the letter can be formal or informal depending upon the purpose. Do keep a check on your grammar and spellings.
You must mention all the important details about the event like the purpose of the event, venue, timing, date and any additional information if required. An invitation letter many times is more of an appeal letter as the writer appeals to the person to whom he is sending the letter to arrive for the event. To further help you, given down below are some tips to help you write an invitation letter and further sample letter and mail with the format. Also, to further ease your task you can also download the pdf file or .doc to and fill in your information.
Table of Contents
Sample Invitation Letter Writing Tips
- Keep the tone of the letter either formal or informal.
- Address the person to whom you are writing the letter.
- Pleasantly invite the organization or person for the event or function.
- Write the name, place, and date of the function neatly.
- Avoid making any spelling and grammar mistakes.
- Keep the tone of the letter friendly and informal.
Sample Invitation Letter Template
Use our free Sample Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: _____ (Date on Which Letter is Written)
Subject: Sample Invitation Letter
Dear _____(Sir or Madam),
I, Mrs. …(name of the sender) am writing this letter to Mr. ….(name of the receiver) to invite him and his family personally to attend the engagement function of my granddaughter that is on the ….(date of the engagement). Please take this as my personal invitation to you and your family. I and my family would definitely be glad to see you all there at the function so do come.
Due to some inconvenience, I could not invite you personally to the function. Hence, I am writing this letter to you. Also, please join us for dinner after the function. Would be awaiting you all at the function till then stay fine.
Name of the person
Sign of the person
2354 Whaley Lane
Brookfield, WI 53005
Date: 5 September 2011
3417 West Virginia Avenue
Albany, NY 12207
Subject: Sample Invitation Letter
Hello! Hope this letter finds you in good health. I am writing this letter to personally invite you to the engagement ceremony of my granddaughter on the 30th of September 2013 at our residence itself. The program is scheduled to start exactly at 5 p.m..
We all will be happy if you all made it for this function and blessed the couple. Hoping to meet you all at the engagement function until then provide my regards to all out there and I would be eagerly waiting for you all at the function.
Following is a mail for the same, to further help you.
First, please accept our greetings from our institution.
You are aware, for the last nine years, our institution has been enthusiastically organizing this national level case study competition. Also, we take this opportunity to express our gratitude to institutes like yours for participating in the event and making it a success.
Once again, the time has come when we start organizing the case study contest this year. This year we are inviting around 250 colleges to make the competition more interesting.
Again, this year too, it gives us great pleasure to invite your college to take part in the competition once again. We look forward to your active participation to make the event a memorable one. As with previous years this year, too we have kept the team size as three for the student and 2 for the faculties. You can go through the details in the attached circular.
Eagerly looking forward to your participation.
Thanks and regards,