A Job invitation letter is generally written to congratulate an applicant who has been successful in bagging a position with the company he had applied to. A job invitation letter invites the applicant to assume his position in the company and take over the responsibilities entailed with the post. The letter generally consists of a heartfelt congratulations and provides important details to the applicant about the date on which he is supposed to begin work.
A Job invitation letter is not the contract that is sent to the applicant and thus is not as minutely detailed. It simply highlights the important dates and tasks of the applicant and ends with a hopeful note encouraging the applicant to achieve his full potential while on the job.
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Tips for Writing a Sample Job Invitation Letter
- The letter should mention the position that the candidate is hired for and his main responsibilities; the details should be saved for the contract.
- Assure the candidate that the company would be lucky to have someone of his calibre working for them.
- The language and the tone of the letter should be formal.
- The letter should mention the benefits of working with the company and should provide contact details for the candidate to ask his doubts at.
Sample Job Invitation Letter Template
Use our free Sample Job Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: sample job invitation letter
Dear _____(candidate),
Congratulations on being chosen the new Project Supervisor for our company, Hitech Software Corp. During our deliberation, we thoroughly checked your credentials and found them to suit perfectly for this job. We believe that you can be an asset to the firm. We, at Hitech Software, believe in maintaining the work-life balance thus are quite flexible with work timings and holidays. We also promote teamwork because we believe in a harmonious environment.for which we schedule series of activities that each employee must participate in as a form of team building.
It is my privilege to formally welcome you on board and wish you all the luck in your new job. The rest of the conditions and clauses regarding your position and responsibilities will be conveyed to you in a contract that will be sent in a couple of days. For any doubts don’t hesitate to write me personally.
Congratulations once again.
Best regards,
Name and signature of the sender
Sample Letter
From,
Harry Duffield
HR Manager
Open Communications
Date: February 12, 2001
To,
Carrie P. Brown
1357 Arthur Avenue
Leonore, IL 61332
Subject: Job invitation letter
Dear Ms Brown,
We are pleased to inform you that you have been appointed to the position of Junior Copywriter with our company Open Communications. The same would be effective from March 1, 2001. As a Junior copywriter, your major responsibility would be to create a stand-alone copy, or text to complement the visual concept created by an art director across various platforms. For the rest of the terms and conditions of your appointment and the payment details kindly refer to the contract attached with this letter. We are glad to welcome you on board our team and hope to provide you with a working environment filled with fun and new rewarding experiences.
In case you have any doubts or any questions regarding even the smallest issue do not hesitate to contact us. The details are mentioned at the end of your contract.
We congratulate you, welcome you and wish you luck on behalf of our company and management.
Yours truly,
Harry Duffield (HR Manager)
Open Communications
Email Format
This is an Email Format to be followed for the Sample Job Invitation Letter.
To: name@email.com
From: name@email.com
Subject: Job invitation letter
Dear _____(name of the candidate),
We are pleased to inform you that you have been appointed to the position of …………….(designation) with our company ______(name of the company). The same would be effective from ………..(date of joining). As a ______(designation) your major responsibility would be _____(major task). For the rest of the terms and conditions of your appointment and the payment details kindly refer to the contract attached with this letter. We are glad to welcome you on board our team and hope to provide you with a working environment filled with fun and new rewarding experiences.
In case you have any doubts or any questions regarding even the smallest issue do not hesitate to contact us. The details are mentioned at the end of your contract.
We congratulate you, welcome you and wish you luck on behalf of our company and management.
Yours Truly,
Name of the company
___________________
Sign of the company Head
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