Invitation letters are generally written to notify and invite the guests for ant particular ceremony or event. For example, suppose an art exhibition is going to be held, and the invitation letter would serve the purpose of inviting the art lovers to the exhibition. The host generally writes the invitation letter of the event because it is his/her responsibility to notify all the guests.
All the necessary details about the event must be mentioned in the invitation letter. In the case of the art exhibition, it is the responsibility of the art gallery to distribute the invitation letters to the guests.
Invitation letters are written to invite people to party, conference, event, sale, or for the business meeting. Whatever cause it may be, you should include all the details about event such as the address, date & time and agenda of event etc. If you are looking for the samples of invitation letters, then refer to the following tips and our letter samples to get started.
Table of Contents
Invitation Letter Writing Tips:
- Firstly the letter must be properly addressed to the guest, and the language must be polite enough while inviting the guest.
- All the details, such as the date, time, and venue of the event must be mentioned in the invitation letter.
- The letter must clearly state whether the event would be a formal or informal letter.
- The host, while writing the letter, must extend his/her warm welcome to the guests very politely.
- The letter must be closed with proper thanks form the host.
Invitation Letter Template
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Invitation letter
Dear ______ (name of the receiver),
I hope this letter finds you in good health and I would take the pleasure to inform you that you are cordially for _______ (name of the event). I would also like to inform you that the event would take place at _______ (venue of the event) and the date will be on ______ (date of the event).
The event will be organized from _______ (time of the game). This event is a _____ (genre of the event) event, and I hope I can have your presence in the event. Your presence will sure;y make the event even more special.
Thanking You,
Yours truly,
______________
Name and Signature
Invitation Letter Sample, Email and Example/Format
Sample
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Invitation letter for attending the art exhibition
Dear Mr. / Mrs.
This letter is to inform you that ABC art gallery is holding an art exhibition of all the best works of the famous and reputed artists. The arts will be from the period of Renaissance, and some modern artworks will also be present in the exhibition. The exhibition will be organized in ABC art gallery and the timings within which you can visit the show is XYZ to PQR. The exhibition will be held for def days and it would be a great pleasure if you get your precious visit to our art exhibition.
Thanking You,
Yours truly
Name and Signature
Email Format
A decorative Invitation Letter always looks more appealing than the regular official type letter. But careful use of colors needs to be done for it even to look presentable. One can be creative while making out the Invitation Letter. For example, a more decorative font or a different shape of the invite may also be used.
Dear ____________ (Name of invitee)
We have reached a milestone in our marriage as we celebrate our Silver Wedding Anniversary on _______________ (date). We would like to celebrate this special day with you and would like you to please join us for cocktails and dinner on this day at ______________ (venue) from ____________ (time).
We hope you can join us in our celebration and make it even more special for us.
Best regards,
_______________
(Name of the couple who is sending the invite)
PS: The dress code for the occasion is silver party formals.
RSVP: ______________ (number)
Conclusion
We hope to have helped you create an effective invitation leave letter with the tips and samples mentioned above.
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