Invitation letters are generally written to notify and invite the guests to any particular ceremony or event. For example, suppose an art exhibition is going to be held, and the invitation letter would serve the purpose of inviting the art lovers to the exhibition. The invitation letter is generally written by the host of the event because it is his/her responsibility to notify all the guests. A decorative Invitation Letter always looks more appealing than the regular official type letter. But careful use of colors needs to be done for it even to look presentable. One can be creative while making out the Invitation Letter. For example, a more decorative font or a different shape of the invite may also be used.
All the necessary details about the event must be mentioned in the invitation letter. In case of the art exhibition, it is the responsibility of the art gallery to distribute the invitation letters to the guests. Invitation letters are written to invite people to party, conference, event, sale, or for the business meeting. If you are looking for the samples of the invitation letter, then refer to the following tips and our letter samples to get started.
Table of Contents
Invitation Letter Writing Tips
- Firstly, the letter must be appropriately addressed to the guest and the language must be polite enough while inviting the guest.
- All the details such as the date, time and venue of the event must be mentioned in the invitation letter.
- The letter must clearly state whether it would be a formal or an informal letter.
- The host while writing the letter must extend his/her warm welcome to the guests very politely.
- The letter must be closed with proper thanks form the host.
Invitation Letter Template
Use our free Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Invitation letter
Dear ______ (name of the receiver),
I hope this letter finds you in good health and I would take the pleasure to inform you that you are cordially invited for _______ (name of the event). I would also like to inform you that the event would take place at _______ (venue of the event) and the date will be on ______ (date of the event).
The event will be organized from _______ (time of the event). This event is a _____ (genre of the event) event, and I hope I can have your presence in the event. Your presence will surely make the event even more special.
Thanking You,
Yours truly,
______________
Name and Signature
Sample Letter
From:
The Caretaker,
Saks Art Gallery,
California
To:
Mr. Marc Mathews
House no- 50,
Orchid Apartments,
7h Revenue,
New York
21st June 2010
Subject: Invitation letter for attending the art exhibition
Dear Mr. / Mrs.(________),
This letter is to inform you that ABC art gallery is holding an art exhibition of all the best works of the famous and reputed artists. The arts will be from the period of Renaissance, and some modern artworks will also be present in the exhibition. The exhibition will be organized in ABC art gallery, and the timings within which you can visit the exhibition is from 9 am to 8 pm. The exhibition will be held for three days, from March 09, 2017 to March 11, 2017, and it would be a great pleasure if you get your precious visit to our art exhibition.
If you have any doubts or clarifications, please do contact us at 0987654321 or abcexhibition@gmail.com.
Looking forward to your presence at the exhibition.
Thanking You,
Yours truly,
Name and Signature
Email Format
The following is an Email Format that must be followed while writing an Invitation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Invitation Letter
Dear Mr. Mathews,
The Saks Art Gallery is holding its annual art exhibition of the work of the famous artists of the Renaissance period. We have recently acquired art of some renowned painters, which will also be on exhibit.
As we are well aware that you are an avid follower of art, old or new, we are sending you the invitation to the exhibition. You will also get to meet the artist of various forms as some of them have consented to be present for the two days from 4.00 to 5.00 p.m. Hope you will avail this golden opportunity.
Thanking you,
With Regards,
______________
Saks Art Gallery
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