The companies write a letter of invitation-business when they host business visitors from abroad or from the same region or country. The business visitors can be investors, potential buyers may be conference visitors, business partners, employees of any company or mere individuals who come for training at company’s facilities. If a company is inviting any visitor, a representative of that company must write the letter.
Also, the firms must have some specific people who would sign the invitation letters. These letters are basically very much precise only containing the necessary information. The invitation letter should state that the name of the business organisation they represent and their relationship to the host (e.g., distributor, regional sales reps etc.). The letter should articulate the planned dates of travel, must be formatted in a professional manner.
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Letter Of Invitation – Business Writing Tips
- First of all to write a business letter one must make sure that all the necessary details like date, time and venue of the business event are included properly in the letter.
- The invitation letter should only mention the reason or the purpose for the business event.
- The representative must not forget to mention his name, designation and the name of the company on whose behalf he is writing the letter.
- State the purpose of the visit and the necessary details regarding it.
Letter Of Invitation – Business Template
Use our free Letter of Invitation – Business to help you get started.
Date: (Date on Which Letter is Written).
Subject: Business invitation letter.
Respected (Sir or Madam),
I am cordially inviting____________ (Name of the individual) the Vice President of __________ (The name of the company) on behalf of __________ (Name of the invitee’s company) to attend the ____________ (Name of the business event) on ____________ (Date and time of the event).
In this event, you will be one of our esteemed guests and we expect that you will meet our company officials to discuss on how to strengthen our business further.
I do hope for your presence in the event. Please do confirm your presence as early as possible.
(Name and Signature)
Zebronic Seminar Services
Date: 13th April 2017
Corpversity Educational organisation
Subject: Letter of business invitation for attending an Educational Seminar event.
I would like to invite you on behalf of Zebronic Seminar Services to attend the inauguration of our new business at Chennai city on Monday at 8 pm. It is our pleasure to have you as one of our esteemed guests as you always have been good partners in other businesses for a long time. We are hoping to get the same support this time too.
You are requested to come as early as possible so that we can arrange you a comfortable seat. Please do inform us if you are coming or not.
I hope that you are surely going to come on that day and make the event a success with your presence.
This is an Email Format to be followed for the Letter of Invitation-Business.
I hope that this letter of mine finds you in the best of health and spirit. As you are our valued customer, we would like to thank you for your business and would take this opportunity to invite you for the mega launching of our new apparel series.
A small opening ceremony and then a dinner party at Hotel Hayat are organised just to extend our gratitude to our guests on 10th of June 2010 at 8 pm in the evening.
Besides this, our Chairman will announce about our new showrooms across the country. We want to introduce our new line of fashion apparel to our valued clients and customers, so we want all our guests to attend the party.
Please give us your confirmation by __________.
Your presence is thus sought for.