Official Invitation Letter is a particular kind of letter which is usually written to invite people for office parties or in response to any type of official announcements. It is a formal letter. An official invitation letter can be used to send invitations for a business meeting, for event participation or to a chief guest of the event. It can be written by a senior to his junior, a junior to his senior, by a company to its clients or a client to the company.
With the implementation of technologies, by putting a mail can do the whole work but writing an official invitation letter in a paper is considered more respectful and also more professional. Even nowadays, sending a paper letter is more acceptable in the case of official occasions or parties. The will make the invitee feel cosy and thus by leave positive response toward the invitation. Be polite and respectful and gently urge the receiver to attend the event and how significant his/ her presence will be to you.
Table of Contents
Official Invitation Letter Writing Tips
- The most important thing is to show that the inviter is very grateful to have the invitee on occasion.
- While writing the letter, one must not forget to put the name and address of the host, the venue and other valuable where the event is hosted.
- The inviter must choose a font concerning the organisation’s standard and must choose an appropriate size of writing which is readable.
- Since this is an official invitation letter, some standards must be thoroughly maintaining. Using fancy colours in the letter is not at all acceptable.
- The critical part of the letter is the main content, the letter must be started with a brief introduction, and after the actual event must be discussed thus by mentioning proper details of the occasion.
Official Invitation Letter Template
Use our free Official Invitation Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.
From,
__________
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
__________
Subject: Official Invitation Letter for an office party
Dear ________ (Sir or Madam)
It will really be a great pleasure to have your warm presence at _______ (the venue). We will be honored if you come to our party and our party will become more delighted with your auspicious presence.
It is thereby informed that the party will commence at the venue ___________________ (address of the venue) on ________________ (what is the date of the party) from ___________ (what is the specific time of the party).
I hope you will able to put some time and can join the party. And I hope that you will provide me with a positive response. Your presence matters to me and _______(my company/family).
Thanking you
Yours truly,
________________
(Name and Signature)
Sample Letter
From,
Sanjay Bhatnagar,
2 Khanvar
Jawahar Nagar,
Jaipur.
Date: 2.03.17
To,
Aashish Sharma,
C-021, Peral Apartments,
Nehru Nagar,
Jaipur.
Subject: Official Invitation Letter for a house party
Dear Sir,
It will be a great pleasure to have your warm presence in the house party. We will be honoured if you come to our party and the party will be highly delighted with your auspicious presence.
I at this moment inform you to join my house premises 2 Kha 4, Jawahar Nagar on 10th March 2017 from 11 pm. I hope you will able to put some time and can join the party. And I hope that you will provide me with a positive response. Your presence matters to my family and me.
Thanking You.
Yours truly,
Sanjay Bhatnagar
Email Format
The following is an email format.
To: name@email.com
From: name@email.com
Subject: House-Warming Party Invitation Letter
Dear Sir,
It will be a great pleasure to have your warm presence at _______ (the venue). We will be honoured if you come to our party and our party will become delighted with your auspicious presence.
It is thereby informed that the party will commence at the venue ___________________ (address of the venue) on ________________ (what is the date of the party) from ___________ (what is the specific time of the party).
I hope you will able to put some time and can join the party. And I hope that you will provide me with a positive response. Your presence matters to me and _______(my company/family).
Thanking you
Yours truly,
________________
(Name and Signature)
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