A letter of invitation is a formal request for an individual’s presence in an event, dinner, celebration or formal occasion. An invitation letter is frequently distributed for ceremonies, graduation, weddings, birthdays, anniversary parties, etc.
Invitation letters are very useful for inviting the guests to a ceremony or event. The language of the invitation letter must be very polite enough so that guests feel the warmth and love through the letter only.
The letter must clearly mention the type of event that is going to be organized. If the event is a black-tie event then the guest must be informed about the genre of the party. The sample invitation letter can be sent from some institution to some other institution for the purpose of inviting them to the event.
This invitation letter can be used for personal reasons also such as house parties or some other casual parties. In the case of a business setting, the letter should be written in a formal way to invite the clients and peers to the events hosted by the company.
Sample Invitation Letter Writing Tips
- The letter must have a warm opening and the guest must be asked very nicely to attend the event.
- The venue, time and date of the event must be clearly mentioned in the letter.
- The letter must be cross checked at least twice before sending it to the guest because in the formal invitations no mistakes are accepted.
- The genre of the party that is whether casual or formal must be mentioned in the letter.
- The tone of the letter must be maintained – in the case of both formal and informal one.
- Any specifications pertaining to the event must be properly outlined.
Sample Invitation Letter Templates
Use our free Sample Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date: _____ (Date on Which Letter is Written)
Subject: Sample invitation letter
Dear _____ (name of the receiver)
I hope this letter will find you in the best of your health. I am pleased to inform you that I am organizing a _____ (name of the event) and I would like you to be present in the event.
The event would be organized on _____ (date of the event) and the timings would be _____ (time of the event). The event would be organized at _____ (venue of the event) and it will be a great pleasure if I get your precious presence at the event.
Name and Signature
Date (date on which letter is written)
It is with great pleasure that I write this letter to invite you to my ____________ wedding day. You have been his mentor in the ____________ profession and we would be happy if you came to celebrate with us. The ceremony will take place on ____________ at ____________ (time) in the ____________ Church. A reception will follow at ____________ Gardens at ____________ (time).
I invite you to come and stay at my home on the eve of the wedding. If this is not okay with you, please let me know so that I can make the hotel reservation. The dress code will be a combination of ____________and ____________ colors.
I also wish to extend an invitation to a dinner on the same day at ____________. I will communicate about the time in due course. Please also provide your contact details where I can reach you in case of any changes or additional information.
Please come celebrate with us as we see ____________ into the next phase of life. Kindly confirm your attendance soonest.
Thank you in advance.
Sample Invitation Letter Samples
The following is a Sample of an Invitation letter.
Keep Smiling Organisation,
23rd march 2017
Subject: Sample invitation letter for case study contest.
Dear Mr. Shyamlal Pathak,
Firstly, please accept the greetings from me and my institution. I would like to inform you that like the past 10 years, this year also our institution is organizing the national case study competition. We would be very much obliged if we get your participation in the competition because your participation will, of course, make the contest a huge success. It will a privilege for us to have you as our participant.
The contest would be organized from ABC day and will go on for a couple of days. The timings would be from PQR and the venue would be in the auditorium of our institution. Over 300 colleges are taking part in the contest. I hope we will get your participation in the contest.
50 Lake View Circle
Massillon, OH 44646
Date:____________ (Date on which letter is written)
288 East Spring Rd.
Chardon, OH 44024
Sub; Invitation for a party
Dear Ms. Young,
I hereby write this letter to extend an invitation to my fortieth birthday. You have been a good friend and I wish that you will help me celebrate my birthday this year. I will be hosting a party on 13th April 2020, at Eton Hotel from 7 pm. This party will be better with you there.
I will be making preparations for the reservation of your table with your family. Our families have been there for each other in good and bad times, and I wish to humbly invite you to the party. The dress code will be white and blue party formals.
Kindly confirm your attendance to enable me to make the final arrangements. Please share your contact where I can reach you with more details or any changes. I hope that you will come to celebrate with me.
Your presence is highly valued.
Sample Invitation Letter Email Formats
The following is the Email Format to be followed for an invitation letter.
Dear Climate Change Committee,
I wish to invite you to the First Expert Group Meeting on Climate Change Reduction and Mitigation. This meeting will be hosted by UNEP in their conference room 2 in Geneva from 3rd March to 5th March 2020. You are invited to attend this meeting with the appointed experts as part of your delegation.
Following the Paris Agreement to have expert group meetings quarterly every year to monitor the implementation of the national goals towards reducing climate change, the purpose of this meeting is to analyze the progress. The experts will also give brief presentations on their analysis of the implementation of the national goals in the respective countries.
Kindly submit the names of the people who will be part of your delegation and copies of their passports by the latest 15th February to enable us to organize travel and entry badges. We would appreciate a confirmation of your attendance as soon as possible. If you would like to make a presentation kindly send it to us by 30th February on firstname.lastname@example.org.
We would highly appreciate to have you at this meeting. Your presence will make this meeting even more successful.