A Personal invitation letter is a letter one writes to invite people to a party or a social gathering at a very personal level. It is a formal request asking for the person’s presence at the event that is going to take place. All the relevant details regarding the event like the reason, date, time and venue and the dress code, if any, must be provided in the invitation letters. This will keep the guests informed, and they will feel happy to attend the event.
The style and tone of the letter would depend upon the relationship between the sender and receiver. Through the letter, you should be able to make the receiver feel that you highly value his/her presence at the party or the event. A personal invitation letter can be written to invite a person to birthday party, wedding, conference, meeting, dinner, etc. Before writing the letter, make sure you have a list of people whom you would like to invite to the party or the event.
Table of Contents
Personal Invitation Letter Writing Tips
- The reason or the event for the invitation must be given at the beginning of the letter.
- The detailed information regarding the time, venue, and date of the event must be provided.
- It is better to keep the language informal so that the invitee feels attached.
- The tone of the letter must be such that the expectation of the arrival of the invitee is portrayed.
- The letter must be properly addressed, and the name of the host and the hostess must be mentioned.
Personal Invitation Letter Template
Use our free Personal Invitation Letter to help you get started.
From,
__________
__________
__________
__________
Date: _____ (Date of writing the letter)
To,
__________
__________
__________
__________
Subject: Personal Invitation Letter
Dear _____ (Name of the Invitee),
Hope you and your family are doing fine. We would like to cordially invite you and your family to _____(the event). It would be a great delight for us if you could join us in our happiness. It is a great moment for us. The event will be held at ____________ (the Venue of the event) on _________ ( the Date of the event) at __________ (the time of the event).
All the guests are expected to wear ______________ ( the Dress Code) and make the event a memorable, one.
We are eagerly waiting for your arrival, and you are requested to give your response before _______ (the date of reply).
Thanking You.
Yours truly,
_______________
Name and Signature
Sample Letter
From,
Mini Rajeev
House No 12/B,
Abode Colony,
M.N Nagar,
Hyderabad
15 March 2017
To,
Neha Thomas
‘Nest,’
M.K Nagar,
Hyderabad
Subject: Personal invitation letter for the birthday party
Dear Neha,
Hope you are doing fine. We, Mini and Rajeev, would like to cordially invite you to the first birthday party of our son Rohan Mini Rajeev. It is a very special day for us. We are very excited about the party, and we expect the arrival of all our friends and family members. The party will be held on the 28th of March 2017 at R.P Convention hall. The kids are expected to wear colorful fancy dresses.
Your presence with your family will make us very happy. The directions to reach the venue are attached to the letter and transportation is arranged for all the guests.
We request you to give your response before 23rd of March so that we can make the arrangements accordingly. Looking forward to having you on occasion.
Best regards.
Thanking You.
Yours truly,
Mini Rajeev
Email Format
The following is the Email Format that should be followed while writing a Personal Invitation Letter
To: name@email.com
From: name@email.com
SUBJECT: Invitation letter for the Anniversary celebration
Dear _____, (name of the recipient)
Good Day!
We are planning to host a party for our parent’s for their 30th Wedding anniversary on _____ ( the date of the event). We cordially invite you and your family for the same. We want them to have a special celebration this time. So we have decided to invite everybody who is close to them. They will be extremely happy to have your presence on this auspicious occasion.
The party will be held at _____( venue of the event). It will begin by ___(time). We will be arranging transportation for all the guests. Please do get your family along.
It would be a great honor for us to have you at the party and please do confirm your attendance before the party on this number- ____(your contact number) so that we can arrange the service accordingly.
Best regards,
______ (Your name)
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