Invitation letters are very useful in notifying or informing the guests about an event or function. Every event or function is incomplete without guests and this invitation letter does the job of inviting the guests. The invitation letter must incorporate each element of the analysis of minutes about the celebration. The venue and the date of the event must also be mentioned in the letter. The genre of the party must also be mentioned in the letter i.e. whether it is a casual party or a formal party.
An Invitation Letter is a composition that depicts and portrays a formal demand for the company of any particular individual, a congregation of folk or a corporation of a celebration. An invitation letter may be formal or informal. The indicated two categories of invitation letters can additionally be prorated into individual proposal letters and corporate invitation letters.
Table of Contents
Tips for writing an Invitation Letter
- The letter pre-conditionally be drafted in a very cordial and civilized infliction and the guest accommodated should believe the attention by accompanying the event.
- The details such as the date, venue and the time of the event must also be stated clearly.
- If it is any nonchalant celebration then the letter must be drafted in an easy and lucrative language. The tone must suggest the guest that it is a casual party.
- The letter must have a very proper closure and the writer may ask for a reply from the guest.
Invitation Letter Template
Use our free Invitation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: Invitation Letter.
Dear _____ (name of the guest),
It is undeniably a delight to communicate the knowledge to you that I/we are systemizing a _____ (name of the event/function) and we would be privileged if we would get your priceless demeanor.
The event will be organized on _____ (date of the event) and you must be present by _____ (timings of the event). I/We are planning to organize the event at _____ (venue of the event). I/We want to inform you that the event would be _____ ( the genre of the event such as formal/casual).
I/We hope that you would be present in the event and make it really special.
Thanking You.
Yours Truly,
________________
(Name and Signature)
Sample Letter
From,
Lisa J. Blackman
579 Pine Street
Portland, PA 97205
Date: DD/MM/YYYY
To,
Charles P. Anderson
706 Hickory Ridge Drive
Las Vegas, NV 89109
Subject: Invitation letter for Christmas party.
Dear Mr. Charles Anderson,
We are very much privileged to communicate the knowledge to you that I and my spouse are systemizing a New Year party in this New Year’s Eve. We would request the pleasure of your company in this party because we want to share this special moment with you. The party will be organized on the Christmas Eve and we hope you would be present by 7 pm. The party will be organized at our house and you treat it as more of a house party.
We hope you would join us for this party and we can have a great evening with good food and music. We are waiting eagerly for a positive reply from your side.
Thanking You.
Yours Truly,
Lisa J. Blackman.
Email Format
The following is the Email Format that should be followed while writing an Invitation Letter.
To: name@email.com
From: name@email.com
SUBJECT: Invitation Letter.
Dear Mr. Robertson,
This letter is related to the New Year bash that is organised by the company on DD/MM/YYYY at 8:00pm at the Ballroom of the Hotel Tom Vista, California. The postal address of the party venue is mentioned at the end of this letter. You have been a part of our company from a long time and we request you to give your presence at the event. We would be very happy to attend you at the party and are sure that you will have fun as well.
There are been rarely any instance where we get to meet you in person apart from the business related meetings. We request you to come over for the party with your family. Hope to make our bond healthier and stronger.
Looking forward to seeing you on the day.
Warm Regards,
Valerie I. Cooley.
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