A Letter to Accept an Invitation to Speak or Perform is a Formal Acceptance letter that is written in reply to an Invite Letter from an organization or a foundation. It is written by someone having a superior authority who could be responding to accept an invitation to an Event or a Function. The letter should contain the relevant and essential information which the recipient has to respond. It should be written in a formal tone when you are mentioning a formal function. It should convey the acceptance respectfully and politely.
The letter should also mention the details, i.e., the Date of the Event, the timing of the Event, the Venue of the Function, and the Theme of the Event. By doing so, no misunderstandings will occur on the day of the event. The Letter to Accept an Invitation to Speak or Perform should also mention that the guest is willing to give a speech on which topic. Also if you require any electrical or computer related assistance from the organizers of the event, then you should mention the same in this type of letter.
Table of Contents
Tips to write a Letter to Accept an Invitation to Speak or Perform
- Make sure the letter doesn’t come across as an essay or merely a note. Try to maintain the balance. Follow the basic format of three paragraphs: The introduction, appropriate and relevant details and conclusion.
- The tone of the Letter should be Courteous and Thankful.
- Ask for more information regarding the event to facilitate your planning.
- The demanding fee to speak or perform at an Event is Optional.
- Make sure that you do not make any grammatical error in your sentence formation. Also, avoid spelling mistakes
Template
Use our free Letter to Accept an Invitation to Speak or Perform at an Event to help you get started.
From,
__________
__________
__________
Date: _____ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: A Letter to Accept an Invitation to Speak (or Perform) at _________(name of the event)
Dear _____(Sir or Madam),
I want to thank you for your gracious invitation to be a guest speaker at your Fundraising Gala for the benefit of the Museum of Art and Humanities at/in_________(mention the venue). I am very pleased and delighted to accept this invitation.
I would like to offer the topic ‘The Power and Significance of Art in the early 16th century’ on which I would love to speak. This is a subject which I am fluent in from learning it my whole life. I will bring along a pen drive with pictures of the less famous 16th-century artifacts to show the audience. The proposal of a laptop and PowerPoint projector is accepted. I would also like to have someone usher me to the main function auditorium and a helper to direct me in setting up of this equipment.
Concerning your polite proffer to provide a car ride from my office to the event, I would like to kindly decline as I have to go directly to my house after the Event. I would like to ask if your assistant could mail me the directions to the event.
I am eagerly waiting to get a reply from you soon.
Yours Sincerely,
_______
Name and Signature.
Sample Letter
From,
Dr Annie Evans,
Vice President,
Almond Enterprise,
1556 Lincoln Road,
Chicago, USA
Date: March 14, 2017
To,
Joseph Alrico
Event Chairman,
World Issue Conference,
4055 Indiana Street,
Chicago, USA
Subject: Acceptance of Invitation to Speak at The Worldly Issues Conference
Dear Sir,
Thank you for your invitation to be the chief guest and speak at The Worldly Issues Conference, scheduled on May 10, 2017, at the Four Seasons Grand Ballroom, Four Seasons Hotel, Hawaii.
I have reviewed the recent issues that need to be discussed at this conference. I am happy to inform you that I shall be pleased to accept your invitation to speak at the allocated slot of the conference.
Please provide me with further information regarding the conference to facilitate my schedule. I shall be submitting a paper to you by the end of this week which would include all the major topics of which I have immense knowledge. I would be more than happy to share my knowledge and methods to save the world, the globe from the hazardous environmental issues.
I look forward to your approving response.
Thank You,
Yours truly,
Dr Annie Evans
Vice President
Almond Enterprise
Email Format
The following is the Email Format to be followed for A Letter to Accept an Invitation to Speak or Perform.
To: name@email.com
From: name@email.com
SUBJECT: A Letter to Accept an Invitation to Speak the Women’s Conference 2017.
Dear _____(Sir or Madam),
I want to thank you for your gracious invitation to be a guest speaker at your Fundraising Gala for the benefit of the Museum of Art and Humanities in New York City. I am very pleased and delighted to accept this invitation.
I would like to offer the topic ‘The Power and Significance of Art in the early 16th century’ on which I would love to speak. This is a subject which I am fluent in from learning about it my whole life. I will bring along a pen drive with pictures of the less famous 16th-century artifacts to show the audience. The proposal of a laptop and PowerPoint projector is accepted. I would also like to have someone usher me to the main function auditorium and a helper to direct me in setting up of this equipment.
Concerning your polite proffer to provide a car ride from my office to the event, I would like to kindly decline as I have to go directly to my house after the Event. I would like to ask if your assistant could mail me the directions to the event.
I am eagerly waiting to get a reply from you soon.
Yours Sincerely,
_______
Name and Signature.