A conference is a formal meeting of people who “confer” about an issue or a topic. The practicality of the discussion vary concerning the domain of their occurrence, but regardless, conference meetings have multi-dimensional merits. Conference meetings bring together specialists, and staff who are adept in their positions, for planning, networking, and educational opportunities, which meets the organization’s needs.
A Conference Invitation Letter is written to send an invitation to special guests and participants to an organized conference. The letter ought to be formal, explanatory, and factual about the upcoming conference that will motivate the prospective chief guest or speaker to make a quick and favorable decision about attending the conference.
These letters ought to be detailed with well-structured layouts and should include every relevant section – like the venue of the meeting, the date, the time of the meeting, and the company’s name. You can add the directions to the conference in a separate section. Most importantly, the invitation letter should mention the theme/topic of the conference that is being held.
Tips for writing a Conference Invitation Letter
- The letter should mention the details of the conference clearly and correctly.
- The letter should be concise and comprehensive.
- The letter should mention the purpose of the conference and the theme of the meeting.
- Sometimes, such letters are addressed personally to individual prominent personalities.
- Avoid any grammatical or spelling mistakes.
Template
Use our free Conference Invitation Letter to help you get started. If you need additional help and more examples, check out some of the sample letters that are given below.
From,
__________
__________
__________
Date: ______ (Date on Which Letter is Written)
To,
__________
__________
__________
Subject: A Conference Invitation Letter
Dear _____(Sir or Madam),
We cordially invite you to our business conference meeting that will take place at ____________(venue) on _____________(date) at _______(time).
The conference will include, ___________________________________(purpose of the conference) . But this is not it. You will also be directed as for how to_____________(beneficial teachings), thus helping you grow economically. Apart from this, you will be given the chance to learn __________.
By taking a prominent part in this conference, you will ________________(mention the merits of attending this conference). Your presence at this conference will be highly appreciated.
Our best regards,
Name,
Signature,
Designation.
Sample Letter
From,
Cecil Dawson,
Conference Representative,
Motivate Tech Growth Conference
1234-Sylvia Street, NE 02939
Date- March 20, 2016
To,
Drake Wingly,
1722 Lincoln Drive
Rose Park, FL 07662
Subject: Invitation to Motivate Tech Growth Conference
Dear Mr. Wingly,
As a representative of the Motivate Tech Growth Conference, I am pleased to invite you to our inaugural technology conference that will be taking place on August 30, 2016.
This conference brings together the 5 top Technology firms in the country to bring in light the best of Technological nerds for some discussions on the direction and growth of technology for the nation and the world in the upcoming two decades.
We would be thrilled to have you present at this conference and to hear from you about a few new technology advancements and their impact on different business markets and daily lives. We would also love to hear your thoughts and opinions in this direction.
Please respond to our invitation to you before July 1, 2016, to secure a place before passes are open to the public by July 10, 2016.
We look forward to your positive response to the Motivate Tech GrowthConference.
Regards,
Cecil Dawson
Conference Representative,
Motivate Tech Growth Conference.
Email Format
The following is the Email Format to be followed for a Conference Invitation Letter.
To: AllColeaguesGroup@email.com
From: Martin@email.com
SUBJECT: Invitation to Conference
Dear _____(Sir or Madam),
We cordially invite you to our business conference meeting that will take place at ____________(venue) on _____________(date) at _______(time).
The conference will include, ___________________________________(purpose of the conference) . But this is not it. You will also be directed as for how to_____________(beneficial teachings), thus helping you grow economically. Apart from this, you will be given the chance to learn __________.
By taking a prominent part in this conference, you will ________________(mention the merits of attending this conference). Your presence at this conference will be highly appreciated.
Our best regards,
Name