Referral is a term used as a reference for someone or something for consultation or further action. The main objective of writing a referral request letter is to seek someone’s reference for a particular situation, whether it is applying for a job, taking an admission, going for an interview, etc.
A reference letter is considered to be one of the most important documents in the professional corporate world. HR managers consider that individual on a priority basis if he has got with him the reference letter of a person working at a senior level in the organisation. Sometimes it becomes difficult for a person to verbally request a reference letter, so at that point of time, a referral request letter is used.
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Referral Request Letter Writing Tips
- Firstly, it is essential to give an appropriate picture of the person from whom you are seeking a referral letter.
- The letter should be brief and concise.
- Your credentials must be enclosed in the letter.
- Once you are through writing the letter, please check carefully for spelling mistakes or punctuation errors.
Referral Request Letter Template
Use our free Referral Request Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
From,
_____________
_____________
Date: ___________ (Date on which letter is written)
To,
_____________
_____________.
Sub:____________________. (Main purpose of writing the letter/ Requesting for a reference letter)
Dear ____________, (Sir or Madam)
I have just applied for the post of _______________ in _________________. Despite my previous experience and analytical prowess, I have not been called for the second round of interviews.
I would be very grateful if you could provide me with a reference letter so that I can forward it to the concerned department. I know you hold a respectable place in the Finance department and your reference would be given due consideration. I do hope the HR department considers me for the second round and I will get a chance to prove my capabilities.
I thank you for your consideration of this matter.
Regards,
_________________
(Name and signature)
Sample Letter
From,
Los Angeles California,
USA.
Date: February 5, 2005.
To,
Harrison Martin
Cambridge, USA.
Sub: Requesting for a reference letter
Dear Mr. Harrison,
I was recently called for an interview by The Herald Times for the post of Correspondent. They also print newspapers in German and French. As you are aware, I have a good command over these languages. However, I still have not received a call from the organization for the second round of interviews.
I will be very grateful if you could send a reference letter to them stating my skills and potential as a linguist. I am sure they will give me a second chance to prove my capabilities. I would be thankful to you if you could do me this favor. I know you hold a position on the Board of Directors and your reference letter would definitely be considered by the HR department.
I thank you for your consideration of this matter.
Yours truly,
Paul Hilton
Email Format
The following is the Email format to be followed for a Referral Request Letter.
From: name@email.com
To: name@email.com
Subject:__________(Main purpose of writing the letter/ Requesting for a reference letter)
Dear Mrs./Mr./Ms., _________ (Name of the recipient)
I am writing this letter concerning our last meeting in which we discussed the vacant position in ________________(Name of the company). I am disappointed with the fact that I had not been chosen for the shortlist even though my interview results and marks that I received were good.
I am writing to ask you to provide me with a referral letter since you are a highly respected figure in the marketing department of the company. You are also familiar with me, my skills and dedication. I would like a final chance for being a part of the shortlist and convince the selection committee of my dedication and skills.
Thanking you in advance,
Yours truly,
__________
(Name of the sender)
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