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Follow Up After Sales Letter

Follow up after sales letter is a follow up letter written to trace out the status of business dealings, pending tenders, after sales services etc. It will act as a reminder to complete a pending task. It is a formal letter and hence it should be polite and clear. It is usually written to customers and the content should be customer friendly.

The following tips will help you to write a follow up after sales letter:

1. The letter should be clear, simple and easy to understand.

2. The content should be up to the point, simple and short.

Follow up after sales letter Sample



Bharat Kumar

78, Link Road,



25th September, 2013

Subject: Follow up letter related to transaction – Sales Invoice no.87790

Dear Sir,

You are one of our valuable customers who bought Aquaguard water purifier on 7th ocotber, 2012. We want to remind you that the annual maintenance contract will expire on 7th October, 2013. If you are pleased with our services, we request you to opt for the renewal of the annual maintenance contract.

We assure our full cooperation during the contract period. Our trained technicians will attend to your complaints immediately. There will be timely maintenance of the machine. If any repair problem arises, it will be done free of cost under annual maintenance contract.

We shall send our company representative at your convenient time.

We hope you will renew our services and continue our relationship.

Please get back to us at the earliest.

Thanking you,

Yours Sincerely,

Vijay Sharma

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