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Farewell Letter to an Employee

Farewell letter is however written to an employee, especially of an education institution. It is usually written by the principal of a school. This letter denotes certain formalities which are required to be cleared. This is cleared by a teacher on the last working day. It even says thanks to the teacher who shows a good amount of dedication while teaching the students and maintaining the name of the institute.

  • Should be appreciative – This kind of farewell letter is usually presented to the person who is leaving employment, so it is better to appreciate.
  • Should be grammatically correct – While writing such farewell letter for an employee, one must check the grammar properly.
  • Should be short and precise – This kind of farewell letter should be short as possible and precise too. Lengthy letters should be avoided.
  • Show gratitude – During writing farewell letter to an employee, a person must show great amounts of gratitude.
  • Usage of polite words –One must use polite words and phrases within the letter, as rude and harsh words may embarrass the reader.
  • Being generous – It is better to be generous while writing farewell letter to an employee as it sounds well.
  • Expressing what is in the mind – A person can write whatever is in his or her mind in the letter. However in those times the writer should mostly think the beautiful times being spent together along with the reader.
  • Thanking nicely – While writing such farewell letter to an employee, a person must thank the reader nicely and politely.


Farewell Letter to an Employee Template

Use our free Farewell Letter to an Employee to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

___________ (Date)

Dear _________ (Name of the recipient)

I am writing this letter to inform you that your resignation has been granted and you can leave this job by the end of this month. I would like you to finish up all the pending works and projects. Moreover I would also like you to train the new teacher who is going to replace you from the next month and will be taking over your class.

I would also like to thank you for giving your hard work, support and coordination in _____________ (Name of the educational institute). I appreciate the way you teach and created a new platform for education and knowledge. I would also wish you all the best for your future.

Please keep contact with us and do visit this institution whenever you want to.

Thanking you


____________ (Name of the writer)

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Farewell Letter to an Employee Sample, Email and Example/Format


8th August 2013

Dear Sunita,

This is for reminding you that you are going to resign from Edmore institute and every commitment before leaving this institute. I know that you have finished the expected work from the students and also corrected the pending work till now. It has also been expected for helping the new teacher who is going to be the new in charge of the class you are leaving. Please inform her each and every work of the class along with the project work is still left to be done.

We will be missing you a lot and will also cherish those wonderful moments which h you have spent with us these years. I also thank you for the giving your support, strength and hard work to this institution and encouraging every student.

Please do keep in touch with us whenever you are free.

Thanking you



Sushma Pradhan


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