Sample Farewell Letter

“Change is the spice of life and the only thing that is constant is change”. The same applies to the work lives of most of the population. People may change jobs either because of better growth prospects or due to relocation to another town/country.

The professional protocol when one changes jobs is to write a Farewell Letter addressed to the colleagues to thank them for their support in her/his individual development and growth.

An Exit Interview also happens when an individual has decided to move on either to another organization or somewhat similar. But whatever one wants to share with the HR department at the time of the Exit Interview in terms of the positives of the organization as well as the areas of improvement is very different from the Farewell Letter. A Farewell Letter is primarily addressed to ones colleagues and superiors as a gesture of gratitude.

Dos and don’ts while writing a Farewell Letter:

  • Since a Farewell Letter is being written by an individual leaving the organization, it should be on a plain sheet of paper preferably A4 size
  • It should always start as ‘To Whom So Ever It May Concern’ to ensure that it seems addressed to all
  • These days due to the influx of the Internet Farewell Letters are also forwarded to all concerned, by email. But definitely the traditional method of sending the hard copy is the best option
  • If any special acknowledgements for the extra mileage support needs to be mentioned in the letter, it should be in the Farewell Letter
  • Ideally two Farewell Letters should be written – one for the colleagues/superiors/subordinates and the other one for the organization as an independent identity
  • A Farewell Letter should always be short and crisp

SAMPLE FAREWELL LETTER (for the colleagues)

To Whom It May Concern

Dear All

It is with a very heavy heart that I am saying farewell to all of you but it definitely is never the time to bid goodbye. It has been a great learning experience for me with my unlimited interactions with each one of you within the limited time available. I have evolved as an individual and the credit for that goes to each one of you and I am grateful to you for the same.

I hope to see you all sometime or the other in the big world that lies ahead of us.

I thank you all once again for all your support and patience.

Yours sincerely

(Name of the individual)


SAMPLE FAREWELL LETTER (to the organization)

To Whom It May Concern

It is with a very heavy heart that I am saying farewell. It has been a great learning experience for me to be a part of this organization. Lot of what I am today is because of my experiences with the organization as an entity and its people.

The world is a small place so we might be together again until then goodbye.

Thanking you once again.

Yours sincerely

(Name of the individual)


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