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Personal Introduction Letter

A personal introduction letter is a formal letter written by one member of a community to another member or members, introducing himself in an informal yet slightly formal manner, disclosing his duties and his work ethic or any project that he might be planning.
Such letters can be long or short, depending on the people they are being written to. A personal introduction letter is always more informal and friendlier than a professional introduction letter, and for obvious reasons too.
Since it is a personal introduction letter, the writer may choose to reference festivals, organizations, groups, parties, etc. The writer may also mention other familiar people and occurrences. Personal introduction letters have to be warm and friendly.


  • Always keep the tone informal and considerate. Apologize if you are causing any inconvenience. If you know something about the recipient, like if you know he or she is a very good painter, compliment his or her art. This will make them feel good. Also, don’t make the letter too long. It doesn’t have to be short either, but a long, informal and personal letter then becomes an informal letter itself, and is no longer a personal introduction letter. Therefore, keep the length and the intensity medium.
  • Although you’re being friendly with the recipient, do not lose grip on the point you’re trying to make. Sometimes, personal introduction letters have to be written in order to rectify a problem. For example, a letter may be written in order to ask someone to stop organizing noisy rallies, or to stop another disturbance that they might be causing. In such cases, take care not to lose your point.

Personal Introduction Letter Template

Use our free Personal Introduction Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Subject: Introducing the new _______ [mention post or designation]

Dear Mr. and Ms.______,

I would like to take this opportunity to introduce myself to you. My name is _______ [your name], and I am the new ______ [mention your job, duty or post] in your neighborhood. My daily duties will include _______ [mention your purview of duty, your daily duties, etc.]

I hope I’ll be able to live up to the expectations of all my seniors. I request you to cooperate with me wherever possible.

Thanking you,

Yours sincerely,
_______ [Name and signature]

Download Template (Doc and PDF)

Word Filepdf

Personal Introduction Letter Sample, Email and Example/Format





Subject: New Secretary of Rotary club

Dear Mr./Ms.______,

I,_______, am the new Secretary for your local Rotary Club, and I’m writing you this letter to thank you all for accepting me as the newest officer on the block. As the Secretary of the Club, I will be having quite a few responsibilities. However, I’m sure that with your love and support, no task will be a tad too daunting for me to accomplish.

We at the Club always wish to start the year with a big bang. Therefore, this year, we are organizing this fitness rally that we want you to be a part of. Check out the brochure I have attached with this letter, and do drop by the office or call me up anytime with your feedback and opinions.

Wishing you a very happy and prosperous new year!

______ [Name and signature]

Email Format

A personal introduction is certainly a very good way to make your presence in the community know if you are a public servant. Your motives will be easily known and support wills just follo on whatever project that you introduce. If you are writing this letter for your entry into a community, try to check a sample letter we have made for you.


Subject: Personal Introduction Letter

Dear Sir,

Let me take this opportunity to introduce myself as a Community Office worker in our locality. I am tasked to oversee the general health situation and the problems of the settlers in this area. Being the most trusted person in the area, I would like to get your permission to allow me to check the social offices and buildings in the locality regularly in order for us to make sure, that hygiene practices are beign observed. Being concerned people of our nation, we take the responsibility to observe an acceptable living condition among all the settlers in the community. In order to make this program survive, I will need your assistance because without you aid it will be very difficult for someone to implement changes in the community.

About what have been mentioned above, I am praying that the people will embrace my introduction of myself and I wish that you would give your support in providing outstanding services for the goof of the community.

Truly Yours,
Mr. Andrew Green

Personal Introduction Letter Generator

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