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How To Write A Leave Letter

When someone wants to take some time off from the organization, he writes a leave letter to the concerned person. Leave letters are basically formal mode of communication among two people. They are considered as official document by the HR department who maintains leave record of the employees.

  • First and foremost it is vital to provide a valid reason of taking leave and also specify the time period for the same.
  • You must include your contact details, so that if someone wants to call you, they can do that.
  • Tone and content of the letter should be formal.
  • Wordings of the letter should be convincing enough to convince the concerned person.
  • You have to make sure that there should not be any punctuation mistakes in the letter.
  • Last but not the least, you must thank the concerned person for considering your request and doing the needful.

Leave Letter Template

Use our free How To Write A Leave Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.

 

From,

__________________

__________________

Date (Date on which letter is written)

To,

__________________

__________________

Sub:________________________________________

Dear __________________,

I am very glad to inform you that my ______________ is getting married on _____________ . We all are very happy for ____________. Being an elder in the family, I have to perform all the rituals and do the arrangements of the wedding. We are already running short of time and I would like to take leaves for __________ days from the office.

I hope you will understand my situation and sanction me leaves from __________ to __________.

Thanking you,

Yours sincerely’

 

(_______________________)

 

Download Template (Doc and PDF)

Word Filepdf

Leave Letter Sample, Email and Example/Format

Sample

From

Edward Brown

Accounts Manager

Britannica Solutions

Atlanta

Date (Date on which letter is written)

To,

Mr. Stephen Joseph

Senior Personnel Manager

Britannica Solutions

Sub: Leave application

Dear Mr. Joseph,

I am writing this letter to officially inform you that my sister is getting married on 4th September and I have to do lot of arrangements for the same. I am the only son in the family and have to be present in all the ceremonies. I would require leaves for ten days to do the arrangements for the wedding and to spend some time with my sister before her marriage.

I have prepared the balance sheet for the month and have already sent to the CEO Mr. Fernandez for his approval. I am also enclosing the wedding invitation card for you and would be happy to see you there.

I hope that you will consider this letter as an informed leave application and grant me leaves for ten days from 22nd August onwards.

Thanking you,

 

Yours sincerely’

 

Edward Brown

 

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