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Leave Letter Sample

If a person is unable to perform his duties for a stipulated period of time, he is supposed to write a leave application for the same. The process of writing a leave letter starts from the school itself. Through this letter, he is informing the concerned person the reason of his absence in an official way. The process is considered be a professional one in a corporate culture.

Here are few useful tips and samples to understand how to write leave letter for school or office for personal or any other reason.

  • First and foremost it is vital to write the letter in a polite way as you are requesting someone for a leave.
  • You must clearly state the reason and the specified period as to why you are taking leaves.
  • Letter should be short and concise.
  • Tone of the letter should be formal.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Leave Letter Sample Template

Use our free Leave Letter Sample to help you get started . Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)





Dear ____________,

I would like to bring to your kind attention that my doctor has advised me complete bed rest for ___________ days due to __________. I have gone for a blood check up and has been detected with ______________. I am enclosing my medical reports for your reference.

I am handling my responsibilities to __________ who can handle my responsibilities in an efficient way in my absence. I hope you will consider my request and grant me leave w.e.f ____________ to ___________. I will resume my duties on _______________.

Thanking you,

Yours sincerely’


Download Template (Doc and PDF)

Word Filepdf

Leave Letter Sample Sample, Email and Example/Format



Robert D Costa

Assistant Manager



Date (Date on which letter is written)


Mr. Samuel Thomson

HR Manager


Sub: leave application

Dear Mr. Thompson,

I, hereby, would like to inform you that my doctor has advised me to take complete bed rest because of high fever and chronic head ache. I am writing this application to serve as an official document supporting my leaves. I would be very grateful to you if you consider my application and grant me leave for one week starting from 20th August. I am enclosing my medical reports for your reference.

I have explained everything to my team member regarding the current project and I am confident that he can handle the project well in my absence. I will be resuming my duties on 28th August. I hope that will grant my leave for the above mentioned days.

Thanking you,

Yours sincerely,


Robert D Costa

Email Format

Leave letters are generally written to get informed and legal leave for absence from office for some specified period mention in the letter. You can request your employer to permit your leave application in the cases where you know that something important is going to take place in near future. Even leave letters can be submitted after taking sudden leave from office because of some sudden and unexpected incidents.

Dear Mr. Robert,

I am DeCarlo working as an assistant supervisor in your firm and I need leave for two days starting from tomorrow 04 January 2008. One of my cousin is getting married the day after tomorrow and I must make my presence in the wedding.

I kindly request you to grant me leave on the above mentioned days and make this leave as an informed leave.

Thanking You,

Yours Sincerely,


Guadalupe B. DeCarlo

Leave Letter Sample Generator

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