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Leave Letter Template

The time when we enter a school or an office, it becomes our professional responsibility to write a leave application when we would like to take leave for personal or any other reason. Leaves can be short term or long term. By writing a leave letter, we are officially informing the concerned person about our absence. This way we are expressing our professionalism on seeking a leave.

  • Firstly it is vital to be courteous while writing a leave letter.
  • You must clearly state the reason behind your leave in your letter.
  • Tone of the letter should be formal and polite.
  • Your wordings should clearly express your appeal in a genuine way.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Leave Letter Template Template

Use our free Leave Letter Template to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)



Dear ____________,

This is to bring to your kind attention that I have planned a trip with my family to _________ for sightseeing. The trip is scheduled for ___________ days. Therefore, I am informing you officially regarding my absence from _____________ for __________ days.

In the meantime, _________________ will be handling my responsibilities in my absence.

He will be submitting the weekly reports to you till I join. We all are very much excited about the trip. I would request you to consider my application as an official leave application and grant me leave for __________ days i.e., from _____________ to ______________. I will be resuming my duties on _____________.

Thanking you,

Yours sincerely’




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Leave Letter Template Sample, Email and Example/Format



Celina Hughes
Student ID: 406
St. Xavier’s College

Date (Date on which letter is written)


Ms. Jessica Varghese
St. Xavier’s College

Sub: Requesting leave

Respected Ms Varghese,

With due respect, I would like to bring to your kind attention that my family has planned a vacation to Berlin Safari. The trip is schedule for four days and we all are excited about the same. For your kind information, I have submitted all my Chemistry projects to the department Head and it has been verified also. I am writing this letter to officially inform you regarding my absence in college for four days.

I would be very grateful to you if you consider my request and grant me leave for four days w.e.f. 24th August to 28th August. I would be joining college from 29th August onwards.

Thanking you,


Yours faithfully,


Celina Hughes


Email Format

Every person working in a office or students in school must know how to write a leave letter in order to take leave from office or school for some reasons. In order to help you to find out the correct way of writing a leave letter, a small template of leave letter format is posted below. Take a look at it and write your leave letters in correct format. You can also note the places where to mention the reason, date of leave, etc.

Dear [name of the employer],

Part I:

In the first part start professionally and politely. You need to tell your employer that you are in need of leave and you need to specify a valid reason for applying leave. You can give any valid reasons for the leave of absence that may convince your boss.

Part II:

In second part, you need to tell your boss that you completed all the works assigned to you. If not the case, you need to ensure that you assign your current pending work to any of your colleague who can handle the work successfully during your leave period. If possible add details of the work in which you are working with.

Part III:

In the final part, you have to inform your boss that you are planning to join after some days or after your leave period and you will inform your boss about any changes in the planned schedule or resuming date as early as possible.


Thanking You,

Yours Sincerely, Faithfully, Truly, etc.


Your Name


Leave Letter Template Generator

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1 Comment


we request to forward letter of staff in the month those who are absent pls handover the leave application at hr dept within the date.

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