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School Leave Letter

School leave letters are written to inform about a student absence in school for a limited period of time. This letter is either addressed to the Principal or Class teacher of the student. Through this letter, you are informing that your ward will not attend the school due to some personal reason.  It is normally recommended that school leave letter should be written by the parents and they should duly signed the same before sending it to the concerned person.

Student or parents of student can write leave letter for school teacher due to sick feeling of the student. Sometimes kids write a leave letter for school after taking leave, but doing so is not recommended as it will put a wrong impression.

  1. It is vital to write the letter in a polite tone so that it expresses your appeal of leave in a genuine way.
  2. You must clearly state the reason behind your ward’s leave.
  3. Tone of the letter should be formal.
  4. Letter should be brief and to the point.
  5. Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

School Leave Letter Template

Use our free School Leave Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.





Date (Date on which letter is written)





Sub: ___________________________________________________________

Dear __________________,(Sir/madam)

With due respect, I would like to inform you that my ____________ is studying in _____________ of your school. Due to some emergency, my __________ is hospitalized and is recommended to be in doctor’s supervision for three days. All my family members are right now taking care of __________ in hospital and we are not in a position to send _________ to school.

Therefore, I request you to please consider our situation and grant _________ leaves for _______ days from ____________ to ________________. I am enclosing a letter from the doctor for your reference.

Thanking you,


Yours sincerely,





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School Leave Letter Sample, Email and Example/Format



Stanley Smith

18, Avenue Hills


Date (Date on which letter is written)



Ms. Rita Mathew


Green Field School


Sub: Leave Application


Respected Ms. Mathew,

I would like to bring to your kind attention that my daughter Angela Smith is studying in Grade I of your school. Due to some health problems, my father has been hospitalized and has been recommended a minor surgery by the doctors.

Me and wife are busy in taking care of him and are spending whole night in hospital. So, there is no body to dress Angela and send her to school.  I would be really obliged if you grant her leaves for 1 week from 26th August onwards.

I hope you will understand our situation and do the needful.

Thanking you,


Yours sincerely,


Stanley Smith

Father of Angela Smith

Grade I


Email Format

School leave letter is written for applying leave in schools. Usually parents of the child writes the letter on behalf of their son or daughter. The letter must contain the number of leave days required and the reason for the leave. The letter is addressed to the class teacher or principal of the school in most cases. Below you can look a sample school leave letter from which you can observe the format and type of the letter to be written.

Dear Madam,

My daughter Linda is studying in Grade II in your school and I am writing this letter to inform you that my daughter Linda will not be able to attend classes for 3 days from tomorrow as her grandmother has been hospitalized. Since, Linda’s mother must be there at the hospital, there is no one to look after Linda and make her up to the school.

So, I kindly request you to grant her leave for three days from 29th March 2002 to 31st March 2002.

Thanking You,

Yours Sincerely,


James N. Ruff

[F/O Linda, Grade II]


School Leave Letter Generator

Still feeling lazy to write School Leave Letter?
Try our letter generator to write professional, concise and quality letters within seconds.



hey….. i need a letter that … my son is using metro to go to school and come from school……so these many days i was taking him………now i need my son go alone in metro… the teacher is asking me to write a letter to her that i allowed my son to go alone in metro…hope u understood the circumstance and send me my letter to my email……..



hi.. I need a letter on behalf of my brother daughter. She already gone to her sad demise of her grandfather. She will not able to come school for 16 days, from 16 Sep 2013 to 1 Oct 2013. She is class 1 student. Please suggest me.


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