Example of Proposal Letter

Summary: An invitation letter to encourage participation in a green earth concept event on a particular day. In return of the sales opportunity, a small percentage donation from its sales is requested by the organizing NGO host. Participating companies are expected to earn good returns from their participation as a large crowd is anticipated at the event.

Juan B. Johnson

Modern Garments
Lake Wales, FL 33853

August 10, 2010

Dear Mr. Johnson

It is my pleasure to invite your esteemed company to join All for Nature, an NGO, in setting up a Stand Up for Mother Earth day, on December 15th 2010. This is a golden opportunity for your company to showcase your fine products as well as enjoy good returns on your investment through this participation. All visitors will enjoy organic produce while learning how to contribute to a greener earth through the participating companies.

Advertisements of this green concept day shall be in the local papers, radio and television to create a high awareness for a large crowd. Thus, we are requesting a 10% donation from your day’s sales to our organization for the success of this cause.

All for Nature thanks you for considering participation in the above mentioned event. We look forward to your prompt participation confirmation.

Yours sincerely,

Jane Johnson

Public Relations Manager,

All for Nature

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