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Change of Address Request Letter

Sometimes due to job transfers or any other reason, we need to change our residence to a different city. At that time, it becomes our responsibility to inform every one known to us regarding the change in address. By doing so, we are reassuring ourselves that we will not miss on any mailer or important communication sent to us by anybody. Normally, address change request letters are written to government bodies to help them keep their records updated and send communication on the new address.

  • Firstly it is essential to state the reason for changing of residence.
  • Letter should be brief and concise.
  • You must enclose documents regarding the change of address with the request letter. This will serve as a solid proof in writing.
  • Once you are through writing the letter, please recheck the same for spelling mistakes or punctuation errors.

Change of Address Request Letter Template

Use our free Change of Address Request Letter to help you get started. Simply download the .doc or pdf file and customize it. If you need additional help or more examples check out some of the sample letters below.




Date (Date on which letter is written)




Dear _____________,

This is to bring to your kind attention that due to ________________, I have changed my residence from _______________ to _______________. This new place is closer to my wife’s office and now she can go by her own. I would be very thankful to you if you could update the new address in your records and send us all the correspondence on the new address.

I would be very grateful to you if you could do the needful at the earliest because we are in need of __________, which is expected to come this month.

Thanking you,

Yours sincerely’




Download Template (Doc and PDF)

Word Filepdf

Change of Address Request Letter Sample, Email and Example/Format



Mr. Brad Smith

Sub Divisional Officer

Electricity Department


Date (Date on which letter is written)


Mr. Peter William

18, South Avenue


Sub: Requesting to change address in your database

Dear Mr. Smith,

I would like to bring to you kind attention that due to proximity to  my office and children’s school, we have shifted our residence from Leisure Valley to South Avenue, address mentioned above. I kindly request you to please change the address in your records and update the new address mentioned above for all future correspondences. I am aware that our electricity bill comes this month only, so I will be very grateful to you if you could do the needful as soon as possible because we do not want to miss any communication. I am also enclosing the proof of our new address for your consideration.

I hope you will understand my concern and take a prompt action in this regards.

Thanking you,


Yours sincerely’


Peter William


Email Format

Dear Sir,

I am writing this letter to inform you that I have moved from my apartment to a new place and I would like you to put it in your records .Please forward all the correspondences in future to the address given below (Provide the new address).



City, state, zip

Phone number.

I request you to please send me a confirmation letter confirming the change of address and please do this on a priority basis as I have ordered for a new check book and bank statement and all the correspondence of my loan will be coming to the old address . I do not want to miss any correspondence as there is no one currently at that the old address who can forward me the letters .so I would like the address to be changed immediately. I have been a customer of your bank from many years and I must say that I am very happy with your service .Hope that you will take care of this request also.

Thanking you,



Your name.


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