When an employee decides to resign from his or her position, a formal letter of resignation should be written to inform your manager in person. A letter provides official notice that you are leaving your job, including your last date of employment. The letter will also act as a record that you have complied with your employer’s notice requirement which is a prerequisite in many multinational companies.
Always keep the letter simple and to the point. Don’t mention unnecessary details and come straight to the point. The reason for the resignation should be explicitly referred to in the resignation letter. The tone of the letter should be humble and polite.
Table of Contents
Formal Letter Of Resignation Writing Tips
- As it is an official letter, the language should be written in simple and easy to understand language.
- The content of the resignation letter should be concise and straightforward.
- You don’t need to include the reason for your resignation.
- Avoid venting a list of grievances, if at all.
Formal Letter Of Resignation Template
Use our free Resignation Letter – Sample Resignation Letter to help you get started.
To,
__________ (employee’s name)
__________ (employee’s address)
__________
__________
From:
______________ (Your name)
______________ (Your address)
__________________
Date __________ (date of writing letter)
Dear Mr. /Ms_________,
I am writing this letter to bring to your notice that I am resigning from the job of ………………(mention post) in this organization. I am getting an opportunity to work with __________ (name of new employer) Company in ……………(city).
My association with this organization is valuable, and I carry priceless memories with me. I maintained a cordial relationship with all the employees. I learned several important things during my tenure here with all of you. With deep regret, I have to say that I am resigning from the company no matter how much I do not want to quit. Please relieve me of my duties, and I also request to clear all my dues.
Looking forward to hearing from you.
Thanking you.
Yours Sincerely,
_____________ (Your name)
Sample Letter
From,
Mahesh Yadav
Lecturer in Physics,
Osmania University,
Hyderabad
10th October 2013
To
The Head of Department,
Department of Physics,
Osmania University,
Hyderabad
Dear Sir,
This letter is to bring to your notice that I am submitting my resignation from the post of lecturer in Physics. I am going to the United States of America for pursuing a Ph.D. I will be joining the University of Yales as I got a scholarship from there. I am interested in leaving the job and completing my further studies. My association with you and this University is memorable as learned a lot in these two years. You have influenced my way of thinking and made me a better person.
Kindly relieve me of my duties and responsibilities and also clear all my dues.
I thank you for your continuous support and hope to continue our relationship.
Thanking you.
Yours sincerely,
Mahesh Yadav
Email Format
Below is the email sample of Formal Letter of Resignation.
To: name@email.com
From: name@email.com
12th June 2010
Subject: Resignation from the post of Manager Sales and Marketing
Respected Sir,
This is to bring to your kind notice that I am submitting my resignation from the post of Manager Sales and Marketing. As I have received an offer to work with Ambani Group of Companies, I shall be joining their firm in Mumbai. As this is the place where my wife has her job, it will be convenient for me to be placed there and start work from there.
Kindly relieve me of my duties and responsibilities and also clear all my dues.
Thanking you.
Yours truly.
Marc Mathews
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