Circumstances can cause people to review their choices in life and reorganize themselves. Sometimes such factors may cause you to change the city where you live, leave your job, etc. Such decisions can be complex, with a lot of tasks to be completed before you can make the change, especially when you are to change your job. To leave your job, you must undergo a few procedures that are normally required such as giving a period of notice, completing all the backlog tasks if any and in situations, training your replacement, etc.
One of the tasks that take precedence is the Letter of Resignation. An employee must tender a resignation along with a predetermined period of notice to the management before leaving the company. This letter must be formally written and addressed to the concerned authority. It should contain the reason for leaving the job among other details. Use our tips and samples to write a formal or professional resignation letter mentioning resignation reason with 1 or 2 week’s notice.
Sample Resignation Letter Writing Tips
- Since a resignation letter is a formal letter, the tone of the letter should be polite.
- Details like the date when the employee wants to get relieved should be mentioned in the letter.
- The letter should be short and precise.
- There should not be any grammatical errors.
- It is better to leave the contact details in the letter as it will be easy for the organization to contact you when needed.
- The letter should be addressed to the concerned person only.
Resignation Letter – Sample Resignation Letter Template
Use our free Resignation Letter – Sample Resignation Letter to help you get started. If you need additional help or more examples check out some of the sample letters below.
Date ___________ (date of writing letter)
Subject: Letter of Resignation
Dear Mr /Ms___________ (name of the concerned person),
This letter is to inform you that I am resigning from the post of ___________(mention designation). I took this decision because ___________ (give detailed reason for resignation). Please consider this letter as initiation of the ___________ (write period) month notice period required by your organization.
I am fortunate to be associated with such a great organization like yours. All my colleagues were very supportive and had helped in many ways. It has been a learning experience throughout, and my tenure here in this company was truly memorable.
I can be contacted on ___________(phone number) or you can be in touch with me at ___________ (email id).
Please accept my resignation and let me know if there are any other formalities to be completed.
___________ (Your name)
The HR Manager,
1st October 2013
Subject: Letter of Resignation
This letter is to inform you that I am resigning from the post of marketing manager from our company with effect from 1st November 2013. I am giving a one month notice period as per the company policy requirements.
I have been given an opportunity to head the marketing department in a private company and I want to utilize this opportunity and hence, have decided to resign. I had a wonderful time in the company with all my colleagues. My tenure in this organization for the past two years has been a rewarding experience. I grew personally and professionally in the company.
I request you to accept my resignation and do the needful in this regard.
The following is the Email Format to be followed for a Resignation Letter.
Subject: Resignation Letter
Dear Ms/Mr ___________
Due to personal reasons, I have decided to move on therefore please accept my resignation from the post of ______________ (designation). I would like to be relieved of my services by ____________ (date). I am aware that the organization has a notice period clause of one month, so this may please be considered as my notice period.
It has indeed been a great pleasure working and being associated with an organization of repute such as yours. I have learned a lot individually and professionally. I am thankful to all those who I have interacted with for being such support to me.
I can always be contacted at ___________ (phone number) or you can write to me at ___________ (email address) for any queries. Please do let me know who do I need to hand over the charge to.