An Official Resignation Letter is a letter written by an individual who is part of an institution or organization and has now decided to leave the organization in pursuit of future goals or to owe to personal or organizational demands. Circumstances may include a change of career, moving to a new city, pregnancy, illness, etc. Such letters are often written in organized businesses and serve as an intimation of the resignation of an employee to the employer. It is essential to keep in mind certain factors while writing a polite resignation letter that can also be termed as an official resignation letter.
Make sure that your letter is grammatically correct. Maintain a cordial, polite and formal tone. While being concise state your request for relieving and your reasons for the same. Thank the receiver for the opportunity of career growth and workplace experience. Convey a sense of loss in having to part from the organization. Also, remember to include the formalities of transfer of responsibility and status of assigned projects as per company norm. Following these steps ensures that the employee resigns cordially, thus allowing for future reinstatement if needed.
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Official Resignation Letter Writing Tips
- The letter should be brief and formal.
- Mention the reasons for leaving.
- Mention the period worked at the company and the last day of your work.
- If required, ask for references.
Official Resignation Letter Template:
Use our free Official Resignation Letter to help you get started.
Date ——— (Date of letter)
I am writing to inform you that I am resigning from the post of —————————-(post) from —————-(company name) as of ——————(last day of work). Please consider this letter as —————(period of notice) notice served as per the requirements of my contract.
The reason for my resignation is that —————————(reason for leaving).
I would be happy to help train my replacement in the time I have left here.
I have learned a lot in the ————-(years worked) years I worked at —————–(company), and I am thankful to my superiors and colleagues for the same.
I request you to furnish me with a reference which will help me at my new job.
I wish everybody at —————–(company name) all the very best for the future.
Signature and Name
4/909 Kingston Arms,
Date ——— (Date of the letter)
MD, Crescendo Music,
3998 Redwoods Complex,
Dear Mr. Hotchner,
I am writing to inform you that I am resigning from the post of Junior Sound Technician from Crescendo Music as of 29th February 2012. Please consider this letter as the three months’ notice served as per the requirements of my contract.
The reason for my resignation is that my husband has been offered a promotion which entails a transfer to Brooklyn, NY, and we will be relocating there in the first week of June.
I am more than willing to help train the new technician in the coming three months so that the company can make a smooth transition.
In my two years at Crescendo, I have learned a great deal about recording equipment and technology for which I am thankful to my supervisor Ms. Blanche, and to the Management of Crescendo Music.
As I will have to look for a job once in Brooklyn, I request you to furnish a reference for my professional skills, which will greatly help.
I wish everybody at Crescendo all the very best for the future.
The following is the Email Format that should be followed while writing an Official Resignation Letter.
SUBJECT: Official Resignation Letter.
Dear Mr./Ms/Mrs.______(Name of the recipient)
I am writing to tender this letter of resignation relinquishing my position of Senior Lecturer at your esteemed Berkeley Institute of Technology, with effect from 25 November 2010. This notice period is sufficient for me to clear all my work after the close of the term as well as pass on my responsibilities to my successor.
I have accepted an offer to work with an NGO on creating learning opportunities in a third world country from December 2010. Please allow me to convey my deepest appreciation to you and your esteemed institution for all the opportunities accorded to me during my tenure.
It has been a fruitful time at Berkeley’s during the past 12 years. Thank you for your kind understanding.
I wish you and the institution greater success in the future.
Dr. Nolan Ernest