The resignation letter falls under the category of a formal letter. It is generally, written by a person who wants to give up a particular title, authority, job, position, etc. A resignation letter ican be written for many other reasons other than getting a new job like:
- Falling sick
- Due to pregnancy
- Meeting with an accident
- Facing communication issues
- Low salary issues
- Due to strict company policies
- Any personal issues
- Ending of the contract
Informing about the resignation at the right time is essential for an applicant to the concerned authorities. It is mainly because this can allow the authorities to take the right decision related to a replacement at the right time. Submitting a proper resignation letter at the right time can further make it easy for you to ask for the reference or acknowledgment letter. The resignation letter also acts as a document that can be maintained for an official record. If you want to resign most formally, then it is advisable to send such a letter well in advance.
You can send such a letter through an email, postal mail or can hand deliver it. Most people send it one month or two weeks in advance.
This is an example of an employee serving the requisite notice to the company prior to resignation. Doing this helps maintain a pleasant atmosphere at work till the last day, and cordial relations with the company even afterward.
Table of Contents
Resignation Letter Notice Writing Tips
- Be pleasant and cordial in the letter
- State your reasons for resigning
- Mention the last working day and the period worked at the organization
- Submit the notice well in time, allowing the company to find a replacement
- First, prepare the outline of a letter. Make use of the formal language and add the information to the point. You can also add a point that states, you are leaving a job but not an employer.
- Try to maintain the positive tone throughout the letter. This can allow you to create a good impression even when you are planning to leave a job. Be thankful for your superiors or an employer for providing all the required assistance throughout the job period.
- It is said that drafting a resignation letter is always the second step. Before that, you should inform the reader about the resignation by making an announcement or via personal meet. A true gentleman will make use of this approach before drafting a resignation letter.
- Show your humbleness and sincerity, while writing a resignation letter. It is important to maintain the courtesy in your letter, then whether you are sending it personally or via mail.
- Don’t show your irresponsible behavior by quitting the job as and when required. Informing an employer in advance is essential if you want to maintain your reputation. If you have signed any contract with an employer, then refer to that contract to know about the notice period that you need to serve.
- Keep your resignation letter simple and focused. It is important for you to mention the post from which you are resigning and the reason that can provide backup to your decision. Also, mention the date of resignation and show the gesture of gratitude towards an employer.
- If required, you can also praise your employer for providing you with good working opportunities. Don’t narrate big stories in this type of a letter.
- Understand one thing that the corporate world is always interconnected. You cannot afford to spoil your relations with an employer. So, it is advisable, to make use of the polite tone in your resignation letter. Don’t try to add any kind of the negative, nasty or sarcastic comments.
- It is not always necessary to provide the reason for resigning. If you think that providing new job details can hamper your aspirations, then don’t provide the reason but this can also make an employer curious to know about the reason. Some people add reasons like relocation or changing career path or stating personal reasons; you can also do the same.
Resignation Letter Notice Template
Use our free Resignation Letter Notice to help you get started.
From,
——————
——————
——————
Date: —————– (Date of the letter)
To,
—————-
———————-
———————–
Subject:___________
Dear —————-,
I am writing to let you know that ———————–(date) will be my last day at ————————- (organization name). I am resigning from my job as ———————-( your post) in —————- (period left till resignation) time. Please consider this letter to be the service of my resignation notice. I am giving —————— (notice period served) notice, so that you have sufficient time to find someone to fill in my position.
I am willing to train that person for personally ————— (mention period) so you will have no problems at all when I leave.
I am resigning because ————————— (mention reason).
I request you to write me a reference kindly.
Thank you for everything you have done for me in the past —————- (time worked at the company) years.
With regards,
…………………
(Signature and name)
Sample Letter
From,
Georgia Wells,
456 E 29th Street,
Charlotte, NC
10/8/2012
To,
Patricia Cooley,
MD, Fiorentina Garments,
Charlotte, NC
Subject: resignation
Dear Ms.Cooley,
I am writing to let you know that 21-08-2012 will be my last day at Fiorentina Garments. I am resigning from my job as Floor Supervisor in 3 months’ time. Please consider this letter to be the service of my resignation notice. Though I am required to serve only a 30-day notice, I am giving 3 months notice, so that you have sufficient time to find someone to fill in my position.
I am willing to personally train that person for a month so you will have no problems at all when I leave.
You will be happy to know that I am getting married on 12-09-2012. Since my fiancé has just been offered a job in Ohio, we will be moving there a week after the wedding.
So though I am very happy with my job at Fiorentina, I have no option but to resign.
I request you to kindly write up a reference for me to boost my job prospects in Ohio.
Thank you for everything you have done for me in the past nine years.
With regards,
Georgia Wells
Email Format
Here is an email format of Resignation Letter Notice.
To: name@email.com
From: name@email.com
Subject: Resignation
Dear —————-,
I am writing to let you know that ———————–(date) will be my last day at ————————- (organization name). I am resigning from my job as ———————-( your post) in —————- (period left till resignation) time. Please consider this letter to be the service of my resignation notice. I am giving —————— (notice period served) notice, so that you have sufficient time to find someone to fill in my position.
I am willing to personally train that person for ————— (mention time period) so you will have no problems at all when I leave.
I am resigning because ————————— (mention reason).
I request you to kindly write me a reference.
Thank you for everything you have done for me in the past —————- (time worked at the company) years.
With regards,
…………………
(Signature and name)
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