A formal written letter when submitted by a resigning employee conveys the professionalism of that employee, allowing them to make an amicable departure from the organization. Writing a resignation letter might seem to be difficult for some. The below article will guide you on how to write a resignation letter with a proper template and format. Writing a resignation letter is a very crucial part of the corporate world. The need arises only when you wish to change your job or switch to another company then you will have to submit a resignation letter to the HR department of the organization.
It is the HR department that would handle all the related formalities to it. The language used in the resignation letter must be very much formal. Since you are in the corporate world, a certain decorum needs to be maintained while writing the letter. A proper format on how to convey your resignation message to the HR official is very important. There are few tips mentioned below that would provide you with the proper guidance while writing the letter. Make sure that your tone is polite and not arrogant. The letter must not convey any negativity. Otherwise, it may instill a bad impression.
Here are useful tips to write a resignation letter along with a template for prior notice.
Resignation Letter Writing Writing Tips
- Be professional and use formal yet cordial language
- Do not ramble or use long-winded sentences
- Mention the reason for the resignation
- The last date of work and the period of service must be mentioned
- Request early clearance of dues if so required
- Mention how you are grateful to the company
Template
Use our free Resignation Letter Writing to help you get started.
From,
———————
———————
———————-
Date ——— (Date of letter)
To,
——————
——————-
Letter Generator
Dear —————,
I wish to resign as the ——————–(mention your post) of —————————————(mention organization). I am giving —————— (mention notice period required to be served )notice as required by my contract, so my last day of work at ——————–(mention company name) will be ———————-(mention your last working day at the company).
I am resigning because I have ————————————-(mention reason for resignation: education, relocation, another job, etc.)
I would like to thank you and everyone at ——————- (mention company name) for your continued support in the ——————– (mention the period worked in the company) I worked there.
I request you to please clear my due wages on the day that I leave as ——————- (mention reason).
Thanking you,
Sincerely yours,
Signature and Name
Sample Letter
From,
Anthony Fortune
34/54 E Manning Drive
Tuscon, AZ
Date ——— (Date of letter)
To,
Benjamin Stone
Manager, Burger Prince
23rd Store
Tuscon, AZ
Dear Sir,
I wish to resign as the Chief Fryer of Tuscon Burger Prince 23rd Store. I am giving a week’s notice as required by my contract, so my last day of work at Burger Prince will be 30th September 2010.
I have decided that I want to go to college now that I have saved enough money for the tuition. I am sure that I will be able to get a good job once I graduate. I am happy to inform you that I have already been accepted at the George Brown University for a graduate course in Accounting.
I would like to thank you, the Chief Cook and all my co-workers at Burger Prince (Tuscon 23rd Store) for your support in the two years I worked there.
I request you to please clear my due wages on the day that I leave as I will be leaving for the University hostel the next day.
Thanking you,
Sincerely yours,
Anthony Fortune
Email Format
The following is the Email Format to be followed for a Resignation Letter.
To: name@email.com
From: name@email.com
Subject: Resignation Letter
Dear Sir,
I wish to resign as the Chief Fryer of Tuscon Burger Prince 23rd Store. I am giving a week’s notice as required by my contract, so my last day of work at Burger Prince will be 30th September 2010.
I have decided that I want to go to college now that I have saved enough money for the tuition. I am sure that I will be able to get a good job once I graduate. I am happy to inform you that I have already been accepted at the George Brown University for a graduate course in Accounting.
I would like to thank you, the Chief Cook and all my co-workers at Burger Prince (Tuscon 23rd Store) for your support in the two years I worked there.
I request you to please clear my due wages on the day that I leave as I will be leaving for the University hostel the next day.
Thanking you,
Sincerely yours,
Anthony Fortune
Leave a Reply