A Resignation Letter is a written declaration by an employee of his/her decision to quit their current position with the company he/she is presently working with. The reasons for leaving could be diverse, and it is up to the employee to share it with the authorities, or if it is a mandatory clause in his contract to disclose it in his/her letter.
However, what is important for the employee is that he/she writes a clear and concise resignation letter and not use long-winding and tortuous language to convey this piece of information.
A Simple Resignation Letter uses simple language mentioning all the essential details of the employee. Nevertheless simple is not synonymous with wrong and the letter should be written using the correct format and appropriate words.
No compromise must be made with the tone of the letter. Such letters are always written in a formal capacity. No dad ever resigns from his job of being a Father. Hence, proper salutations must be used and respect must be shown wherever due to the receiver.
Table of Contents
Tips For Writing A Simple Resignation Letter
- The writer must stick to simple and clear language and maintain an amicable tone.
- If required the write must clearly explain his/her reasons for resigning and avoid being smug or rude in any way.
- The writer must make sure to mention his/her last working day and other important details such as the period of service, the notice period, reminder of the due settlement, etc.
- The writer must offer his/her help with training their replacement to display a sporty character.
Simple Resignation Letter Template
Use our free Simple Resignation Letter to help you get started.
From,
————-
————-
Date ——— (Date of letter)
To,
———-
———-
Dear —————-,
Please accept my resignation as the _____(mention your post) from your esteemed organisation ____(name of the organisation). We have worked together for almost _____(mention the years) years and for me, it was an enriching experience to work in this professional and highly reputed firm.
I am leaving the company for certain reasons and I believe that you will consider them. They are some personal matters and I got another good job to join. I am writing this letter you clear all the things between two of us.
I am forced to leave the company for certain reasons, and I hope you will excuse my not disclosing them in this letter. All I can say is that I would have stood by this company for the entire duration of my career was I given a choice in the matter. Unfortunately, my hands are tied.
According to my contract, I am giving one month’s notice starting today. Kindly arrange to relieve me of my responsibilities before my last working day which will be ____(mention the date). Also, if you could take it with the finance department to clear my dues, I would be greatly obliged.
Thanking you
Yours truly
Signature and Name
Sample Letter
From,
Sumesh Kumar
34B Gunjan Apartments
B. D Road
Mumbai 21
Date: February 12, 2001
To,
Rakesh Jain
MD Arihant Instruments
8765 Raoji Industrial Estate
M. C Road, Andheri, Mumbai
Sub: Resignation Letter
Dear Mr Jain,
Please accept my resignation from the post of Assistant Sales Manager of Arihant Instruments. As required by the company I am serving one month’s notice, so my last working day will be 25th July 2013. Kindly arrange to relieve me of my duties on that day. I shall be glad to help in any way to make the handing over process smooth.
I have been offered the post of Executive Manager in another reputed company, with an increase in salary and perks. Working at Arihant Instruments has been a great experience, and I have learned a lot from my seniors and colleagues.
I wish to thank everyone at Arihant for their constant support and encouragement. I will certainly miss the great work atmosphere here. I request you to instruct the finance department to settle my dues on or before 25th July 2013.
Thanking you
Yours truly
Sumesh Kumar
Email Format
This is an Email Format to be followed for the Simple Resignation Letter.
To: name@email.com
From: name@email.com
Subject: Resignation Letter
Dear Mr___(name of the receiver),
Please accept my resignation from the post of —————– (mention post) of —————(mention company name). As required by the company I am serving ——————- (period of notice) notice, so my last working day will be —————– (mention date f last working day). Kindly arrange to relieve me of my duties on that day. I shall be glad to be of help in any way to make the handing over process smooth.
The reason why I am leaving is ——————————–(mention reason for resignation: better job/relocation/ higher education/any other). Working at ————————(company name) has been a great experience and I have learned a lot from my seniors and colleagues.
I wish to thank everyone at ————————(mention company name) for their constant support and encouragement. I will certainly miss the great work atmosphere here. I request you to instruct the finance department to settle my dues on or before ——————–(last working day).
Thank you.
Yours Sincerely,
Name of the Sender
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